{"id":2748678,"url":"https://alion.io/job/inova-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1848196,"name":"Inova","domain":"inova.org","url":"https://alion.io/company/inova-org","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":16,"ghost_share":0,"stale_share":0.75,"repost_share":0.063,"time_to_fill_p50_days":4,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Falls Church, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":53000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T22:20:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T20:18:36Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Inova Fairfax Medical is looking for a dedicated Administrative Coordinator to join our team. This role will be Full-Time, Monday-Friday (8am - 4pm). On-site\nThis role will primarily support the Behavioral Health Physician team with scheduling and other administrative support.\nInova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.\nFeatured Benefits:\nCommitted to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.\nRetirement: Inova matches the first 5% of eligible contributions - starting on your first day.\nTuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.\nMental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.\nWork/Life Balance: offering paid time off, paid parental leave \nAdministrative Coordinator Job Responsibilities:\nThe Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.\nSchedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.\nTracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.\nProcesses requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.\nMaintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.\nRevises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).\nEnsures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.\nCoordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.\nMay, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.\nMay perform additional duties as assigned.\nMinimum Qualifications:\nEducation: High School diploma or equivalent\nExperience: 1 year of relevant office or healthcare experience\nPreferred Qualifications:\nBachelor's degree\nAdministrative support experience in healthcare. 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