{"id":3802725,"url":"https://alion.io/job/inpost-company-secretary","title":"Company Secretary","company":{"id":3343,"name":"InPost","domain":"inpost.eu","url":"https://alion.io/company/inpost","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":13,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Luxembourg City, Luxembourg"],"countries":["LU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T09:46:10Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T07:21:23Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"InPost is a leader in logistics solutions for the e-commerce industry in Europe. Founded by Rafał Brzoska, InPost is now a leading delivery platform for e-commerce, which has revolutionised the parcel market in Poland. The first Parcel Locker appeared in Kraków in 2009 and quickly became an indispensable part of online shopping and guaranteed speed and convenience.\nToday, the InPost network is Europe's largest and most convenient automated parcel collection and delivery system, with 100,000 out-of-home points including over 70,000 APMs and 30,000 PUDO points in 9 countries (UK, France, Poland, Italy, Spain, Portugal, Belgium, Luxembourg, the Netherlands).\nInPost also provides courier and fulfilment services to e-commerce sellers, working with around 100,000 e-tailers. In 2025, the company handled nearly 1.4 billion parcels, achieving a 25% year-on-year growth.\n As a Company Secretary, you will be responsible for coordinating and managing the corporate governance framework of InPost S.A. and its subsidiaries. You will ensure compliance with legal and regulatory requirements while supporting senior leadership and governing bodies in the effective execution of their responsibilities.\nKey Responsibilities\nCorporate Governance\nOrganize and coordinate Shareholders' Meetings, Management Board, Supervisory Board, and Committee meetings.\nPrepare meeting notices, agendas, board packs, minutes, and resolutions.\nMonitor and follow up on actions arising from board and committee meetings.\nSupport the annual corporate governance cycle, including Annual General Meetings, approval of financial statements, director appointments, and renewals.\nMaintain records related to directors, committee members, independence assessments, and conflict-of-interest declarations.\nCorporate and Legal Entity Management\nMaintain statutory registers and core corporate records for Group entities.\nManage powers of attorney, delegated authorities, and signatory registers.\nMaintain shareholder registers and legal entity organizational charts.\nEnsure proper filing, storage, and management of constitutional and corporate documentation.\nSupport drafting of various intragroup agreements and other legal documents. \nFinancing and Corporate Transactions\nPrepare corporate documentation required for banking and financing transactions.\nSupport financing, refinancing, intra-group loans, guarantees, and distribution processes from a corporate governance perspective.\nMaintain banking signatory records and coordinate with Treasury teams.\nManage Legal Entity Identifier (LEI) renewals and legal entity data maintenance.\nKYC / AML Compliance\nCoordinate and respond to Know Your Customer (KYC) and Anti-Money Laundering (AML) requests from banks and external partners.\nMaintain up-to-date beneficial ownership information and supporting documentation.\nDevelop and update standardized KYC packs for Group entities.\nRegulatory Filings and Compliance\nCoordinate statutory filings and regulatory obligations in Luxembourg.\nEnsure timely completion of corporate and regulatory compliance requirements.\nLiaise with external corporate service providers, notaries, and registered office providers.\n Proven experience in Company Secretarial, Corporate Governance, Corporate Legal, or Entity Management roles.\nStrong knowledge of Luxembourg corporate law and governance practices.\nExperience supporting boards, committees, and senior executives in an international environment.\nFamiliarity with KYC/AML processes and corporate compliance requirements.\nExcellent organizational skills with strong attention to detail.\nAbility to manage multiple priorities and deadlines effectively.\nStrong written and verbal communication skills.\nFluent in English; additional European languages are considered an asset.\nNice to Have :\nProfessional qualification in Corporate Governance, Company Secretarial Practice, or a related field (CGI/ICSA or equivalent).\nExperience within a listed company, multinational group, or private equity-backed environment.\nKnowledge of complex governance structures and cross-border corporate operations.\n What We Offer :\nA key governance position within a leading European technology and logistics group.\nDirect exposure to senior leadership and governance bodies.\nAn international, dynamic, and collaborative working environment.\nOpportunities for professional growth and career development.\nThe chance to contribute to the governance and success of a fast-growing organization.","description_format":"text","description_chars":4474,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Delivery","Logistics","Courier Services"],"lifecycle":[{"event":"open","at":"2026-11-05T12:11:46Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":26,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/inpost-company-secretary","json_url":"https://alion.io/job/inpost-company-secretary.json","meta":{"generated_at":"2026-11-06T09:55:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17987,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3343},"rest":"https://alion.io/mcp/rest/get_company?id=3343"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finpost-company-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finpost-company-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finpost-company-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inpost-company-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finpost-company-secretary"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3802725}},{"tool":"search_jobs","arguments":{"company":"inpost.eu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3802725},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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Docs: https://alion.io/developers"}}