{"id":3655109,"url":"https://alion.io/job/inquired-office-operations-coordinator","title":"Office & Operations Coordinator","company":{"id":680368,"name":"inquirED","domain":"inquired.com","url":"https://alion.io/company/inquired","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Des Moines, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70070,"max":83930,"currency":"USD","period":"year","gross":null,"usd_annual":83930},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Asana","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Zapier","optional":false}],"status":"live","first_seen_at":"2026-11-02T22:54:57Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T10:48:29Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About inquirED\ninquirED was founded by teachers to bring rigorous and joyful learning to every student. We’re a fast-growing start-up, serving more educators and students every day. Inkwell, our integrated ELA and social studies curriculum, brings two core subjects studies together into one coherent instructional experience that builds knowledge and literacy skills, saves time and resources, and supports meaningful learning for both students and teachers. Inquiry Journeys, our elementary social studies curriculum, is used in schools and districts across the country to help students develop deep social studies knowledge and the inquiry skills essential for a thriving democracy. Join our team of designers, advocates, guides, thought leaders, and makers to help us make an even greater impact. Together, we can shape the future of education.\nDescription\nThe Administrative & Operations Coordinator is an organized, detail-driven professional responsible for keeping inquirED’s administrative work and day-to-day operations running smoothly. The role owns shared inboxes, scheduling, travel, events, and company records, runs our Des Moines office, and takes on operational projects from start to finish with minimal direction.\nYou’ll use modern tools, including Google Workspace, Airtable, Asana, and AI assistants like Claude, to stay on top of a high volume of work and to build systems that need less manual effort over time.\nThis role reports to the Operations Manager and partners with teams across the company, including Operations, Finance, People, Sales, and Marketing.\nWhat You'll Do\nAdministration\nManage shared inboxes by answering or routing every request and following it through to close\nCoordinate calendars and schedule meetings such as interviews, vendor calls, and team meetings, and prepare agendas, notes, and follow-ups\nSupport finance operations by matching receipts, preparing invoices, chasing missing documentation, and keeping vendor records current\nSupport people operations, including new hire setup and equipment, offboarding steps, job postings, and employee records\nKeep company files, trackers, and databases accurate and organized so anyone on the team can find what they need\nDraft clear, professional emails, documents, and reports, using AI tools where they help and checking every output for accuracy\nEvents and Travel\nBook travel, hotel room blocks, and registrations for conferences, retreats, and team events\nCoordinate with venues, vendors, and internal teams such as Marketing, build event checklists, and pack and ship event materials, confirming every item before it leaves\nOffice and Shipping\nKeep the office organized, clean, and stocked, logging every delivery the same day it arrives\nOwn inventory for marketing materials, sales samples, event materials, and supplies, keeping the online store accurate about what’s available and what’s coming soon\nLabel and track anything held for a specific event or project\nFulfill internal and online orders accurately and on time, coordinating inbound and outbound shipments through delivery\nProjects and Process Improvement\nPlan and track your work and projects in Asana, creating tasks, setting due dates, and keeping status current so the team always knows where things stand\nTake on operational projects, such as kitting, process improvements, or office reorganizations, and project manage them from plan to finish\nWork with stakeholders to understand the root problem before changing a process, so new processes solve the right thing\nFind repetitive work and propose solutions to simplify or automate it with tools like Airtable automations, Zapier, and AI assistants\nWhat We're Looking For\nAn experienced administrative professional who knows how to keep a busy team organized\nExceptionally organized, with a sharp eye for detail\nComfortable moving between many tasks in a day without losing track of any of them\nA clear, proactive communicator, both verbally and in writing, who shares progress without being asked and flags problems early\nConfident with technology: you learn new software quickly and already use AI tools in your daily work\nDiscreet with confidential information, including employee and financial records\nSelf-directed: you can take a goal, plan the work, and finish it without step-by-step instructions\nGood judgment about when to decide on your own and when to check in first\nTakes pride in leaving systems and spaces better than you found them\nWhat Success Looks Like\nYour manager has clear, current visibility into your work, often before they think to ask\nEvery request in a shared inbox has a response or an owner within one business day\nTravel, meetings, and events are booked correctly, with confirmations filed where the team can find them\nRecords, trackers, inventory, and the online store reflect exactly what’s true\nProjects finish on time, and when something is at risk, you’ve already raised it with a plan\nChecklists are followed closely, and any changes are talked through first\nShipments go out complete and correct the first time\nRecurring work takes less time each quarter because you’ve improved how it gets done\nWhy This Role Matters\nIn this role, you’ll own your assigned work and also proactively identify the tasks needed to move Operations and inquirED forward. The Administrative & Operations Coordinator is the reason invoices go out on time, new teammates have what they need on day one, our team shows up to events with everything they need, and districts receive the right materials. Small details in this role shape how educators and colleagues experience inquirED.\nRequirements\n2+ years of experience in administrative, executive assistant, office management, or operations roles\nA track record of owning projects or processes end to end with minimal supervision\nAdvanced skills in Google Workspace (Gmail, Calendar, Drive, Docs, and Sheets)\nRegular use of AI tools such as Claude or ChatGPT in your work\nExperience using Asana or a similar project management tool\nExperience with databases, CRMs, or finance tools (Airtable, HubSpot, Ramp, or similar) preferred\nExperience with inventory, order fulfillment, or shipping preferred\nAbility to work on-site at our Des Moines, Iowa office five days a week\nAbility to lift up to 50 lbs and handle shipments regularly\nWhy Work For Us\nHealth & 401K: Employee-covered health care and retirement match\nFlexible PTO & Company Closures: Flexible PTO and 12+ observed days off\nChances to Connect: Biannual company retreats and optional local meetups\nPerks: Technology package provided\nLearning and Development: Educational and development opportunities, monthly Brunch and Learns, and more!\nThe base compensation range for this role is $70,070-83,930. Total compensation for this role also includes a full benefits package. This compensation range and title may be adjusted based on actual experience. This is an in-office role based in Des Moines, Iowa.","description_format":"text","description_chars":6944,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","EdTech Platforms"],"lifecycle":[{"event":"open","at":"2026-11-03T01:37:04Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":24,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":83930,"is_top_pay":true},"html_url":"https://alion.io/job/inquired-office-operations-coordinator","json_url":"https://alion.io/job/inquired-office-operations-coordinator.json","meta":{"generated_at":"2026-11-04T13:23:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20265,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":680368},"rest":"https://alion.io/mcp/rest/get_company?id=680368"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finquired-office-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finquired-office-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finquired-office-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inquired-office-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finquired-office-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3655109}},{"tool":"search_jobs","arguments":{"company":"inquired.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3655109},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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