{"id":4076587,"url":"https://alion.io/job/insightsoftware-mailroom-clerk","title":"Mailroom Clerk","company":{"id":786,"name":"Insightsoftware","domain":"insightsoftware.com","url":"https://alion.io/company/insightsoftware","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":25,"ghost_share":0,"stale_share":0.88,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-11T15:20:09Z","employer_posted_date":null,"last_verified_at":"2026-11-11T15:20:09Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Company Description\nMy Company support several nationally-known clients and have access to a variety of jobs on an ongoing basis, and I'd look forward to an opportunity to work with you in the future.If you know ofanyone who you could recommendthat would be interested in this position, please let me know.\nJob Description\nMailroom Clerk\nBirmingham, AL (Onsite)\n3+Month Contract\nM-F (8:00 AM - 5:00 PM)\nQualifications\nProvides operations support in mailroom, copying, production, sorting, mailing, shipping, and receiving functions. Operates high-volume duplicating and mailing equipment, performs associated copying tasks, handles incoming and outgoing mail, and applies necessary postage. May also perform scanning, imaging, bindery, quality control, filing, reception, and other building support functions. The main responsibility of this position is mailroom operations, including posting mail and operating inserter equipment.\nResponsibilities\nOperates high-volume production copy machines and performs binding and finishing work.\n\nHandles incoming and outgoing mail, including sorting, posting, inserting, distributing, and applying necessary postage.\n\nOperates mailing equipment, including inserters, and performs associated mailroom duties.\n\nEnsures convenience copiers are working properly through daily quality inspections, clears paper jams, and reports specific problems to technicians.\n\nPerforms basic equipment troubleshooting and escalates service calls to technicians.\n\nSets up equipment as required, including adding toner and stocking paper.\n\nPerforms scanning and/or imaging of documents.\n\nMaintains records for management reports, supply inventories, daily meter readings, and service logs.\n\nDistributes office supplies, fax transmissions, and mail to company personnel or designated locations.\n\nCalculates charges for completed jobs, maintains logs, and generates reports as required.\n\nResponds to and coordinates customer service calls and answers questions regarding job status or feasibility.\n\nDelivers completed jobs to designated customer locations within and outside the site.\n\nPerforms shipping and receiving duties, including checking packing slips and handling materials.\n\nMaintains clean, organized, and well-stocked copier and mailroom areas.\n\nMay perform reception, filing, document purging, and archiving duties.\n\nMay assist with meeting and conference room setup, building occupant moves, light maintenance, and cleaning.\n\nMay travel between customer buildings and occasionally perform dock work.\n\nUses shrink-wrap machines, paper cutters, hole drillers, bindery equipment, joggers, tape machines, stackers, electric staplers, scales, copiers, calculators, fax machines, and postage meters.\n\nEnsures data for Ricoh MOR, SPG, and job logs are captured.\n\nMay require periodic overtime on nights and weekends, including off-hour emergency response.\n\nPerforms other duties as assigned.\n\nRequirements\nHigh school diploma or GED and 1-2 years of related work experience.\n\nPrevious mailroom experience preferred but not required.\n\nSome related copy job experience preferred.\n\nBasic computer skills, including proficiency in MS Office Suite.\n\nWorking knowledge of copier and related equipment and repair preferred.\n\nKnowledge and understanding of shipping and receiving procedures preferred.\n\nBasic electronics knowledge preferred.\n\nAbility to work independently and flexibly to complete projects.\n\nAbility to determine appropriate packing methods and materials and check incoming materials against packing slips.\n\nAbility to understand mail delivery instructions.\n\nStrong troubleshooting and problem-solving skills.\n\nAbility to read and understand technical information, manuals, parts books, and related publications.\n\nExcellent customer service and verbal communication skills.\n\nDependable, detail-oriented, and able to handle standing and lifting mail tubs and cases of paper.\n\nAdditional Information\nlifting or moving items weighing up to 50-55 lbs.","description_format":"text","description_chars":3981,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["BI & Dashboard Software","Accounting & Tax Software","Spreadsheets & Reporting Automation"],"lifecycle":[{"event":"open","at":"2026-11-11T15:33:37Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 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