{"id":4300486,"url":"https://alion.io/job/inspired-education-school-billing-administrator","title":"School Billing Administrator","company":{"id":2786900,"name":"Inspired Education","domain":"inspirededu.com","url":"https://alion.io/company/inspirededu","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":96,"open_postings":6,"ghost_share":0,"stale_share":0.167,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palmela, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-11-14T02:56:44Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T02:56:44Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.\nIn 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.\nBy joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.\nROLE SUMMARY:\nThe Business Administrator is responsible for administering the school’s non-tuition income, including charges for transport, extra-curricular activities (ECAs), trips, internal camps and meals. The postholder maintains accurate records, processes charges and follows up outstanding payments, working with school colleagues and Head Office Finance to resolve queries promptly.\nThe Operations Manager is responsible for school operations, the operational budget and cost control. The two roles work closely together where service arrangements and approved costs affect charges to families.\nKEY RESPONSIBILITIES:\nBilling & Financial Administration\nMaintain accurate records of student participation across all chargeable non-tuition services, including transport, extra-curricular activities (ECAs), trips, internal camps, and meals.\nPrepare, verify, and process service charges in school systems, ensuring agreed fees and billing periods are accurate prior to submission.\nCompile and submit complete monthly charging data to Head Office Finance within agreed deadlines, including late collection and boarding ancillary fees.\nProcess additions, cancellations, amendments, refunds, and credit notes promptly with the required approvals.\nReconcile participation logs against billed charges to identify and resolve discrepancies, supporting central Finance with revenue reconciliation.\nDeliver a concise monthly summary to the Operations Manager detailing submitted charges, outstanding balances, unresolved queries, and billing adjustments.\nTransport, ECAs & Meals Administration\nMaintain up-to-date transport passenger and booking records, liaising with families and operations staff to reflect schedule changes promptly in both operational logs and billing.\nEscalate any transport operational or safety concerns immediately to the Operations Manager.\nPartner with the Head of Extra-Curricular Activities and activity leads to manage registration lists, payment schedules, and target income tracking for ECAs, trips, and camps.\nAdminister meal charges and other ancillary services, investigating and correcting billing errors with relevant colleagues.\nParent Liaison & Credit Control\nRespond to parent billing enquiries clearly and courteously, collaborating with internal teams and Head Office when needed.\nMaintain an accurate tracker of overdue non-tuition balances and follow-up actions alongside Head Office Finance.\nContact families regarding overdue payments sensitively and in line with school procedures, escalating requests for payment plans, concessions, or write-offs to authorised leadership.\nTHE IDEAL CANDIDATE WILL HAVE:\nExperience & Qualifications\nProven experience in financial administration, billing, accounts receivable, or a similar administrative role.\nPrevious experience working in a school or educational environment is an advantage.Proficiency in Microsoft Excel / spreadsheets and financial or school management software.\nSkills & Competencies\nNumerical Accuracy: Strong analytical and numerical skills with a high level of attention to detail for record reconciliation.\nOrganisation: Ability to manage competing priorities and consistently meet strict monthly billing deadlines.\nCommunication: Fluent in Portuguese with strong written and verbal communication skills; working knowledge of English is an advantage.\nInterpersonal Approach: A professional, courteous, and practical manner when dealing with parents, colleagues, and external providers.\nIntegrity & Compliance: High level of discretion when handling sensitive family and financial data, with strict adherence to financial approval workflows, data confidentiality, and school safeguarding policies\nSAFEGUARDING STATEMENT:\nInspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.\nVisit our careers site for more information; https://jobs.inspirededu.com","description_format":"text","description_chars":5097,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Portuguese","level":"Advanced (C1)","optional":false},{"language":"English","level":"All levels","optional":true}]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Secondary Education","E-learning","Primary Education"],"lifecycle":[{"event":"open","at":"2026-11-14T02:56:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-14T05:01:13Z"},"pay":null,"html_url":"https://alion.io/job/inspired-education-school-billing-administrator","json_url":"https://alion.io/job/inspired-education-school-billing-administrator.json","meta":{"generated_at":"2026-11-14T05:01:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8307,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2786900},"rest":"https://alion.io/mcp/rest/get_company?id=2786900"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finspired-education-school-billing-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finspired-education-school-billing-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finspired-education-school-billing-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inspired-education-school-billing-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finspired-education-school-billing-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4300486}},{"tool":"search_jobs","arguments":{"company":"inspirededu.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4300486},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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