{"id":2735907,"url":"https://alion.io/job/inspiredhr-accounting-administrative-coordinator","title":"Accounting & Administrative Coordinator","company":{"id":1172990,"name":"Inspiredhr","domain":"inspiredhr.ca","url":"https://alion.io/company/inspiredhr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":162},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-16T18:21:43Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-22T11:20:28Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Description\nAbout the Role\nWe are looking for an organized, detail-oriented Accounting & Administrative Coordinator to join our accounting team and provide day-to-day accounting and administrative support to several of our business divisions, including two operation entities.\nThis is a hands-on role that is well suited to someone who enjoys working with numbers, coordinating with different teams, and keeping accounting and administrative processes organized and up to date. The successful candidate will work closely with the Accounting team, Project Managers, Operations teams, and other internal stakeholders.\nKey Responsibilities\nAccounts Payable & Accounting\nManage the full-cycle Accounts Payable (A/P) process for two entities and other smaller divisions.\nAssist with new vendor setup applications, ensuring required information and documentation are complete.\nReview invoices and supporting documentation for accuracy, completeness, coding, and appropriate approvals.\nPrepare and maintain credit card reconciliations.\nPrepare monthly expense reports for two operating entities, including expenses incurred by other divisions but paid through the responsible entities.\nPrepare bank reconciliations for assigned accounts and business divisions.\nMaintain accurate and organized accounting records and supporting documentation.\nAccounts Receivable, Invoicing & Project Support\nPrepare and organize supporting documentation required for customer invoicing.\nPrepare and maintain payment schedules related to invoicing.\nCoordinate with Project Managers and Operations teams to obtain required billing documentation and resolve accounting or invoicing questions.\nSupport the collections process through timely follow-up on overdue customer balances.\nCoordinate with Project Managers and Operations teams regarding billing questions, outstanding balances, and payment issues.\nAdministrative & Operational Support\nPrepare and submit monthly laboratory timesheets to the appropriate internal contact.\nRespond to day-to-day accounting and administrative requests from the Operations teams.\nSupport vehicle administration and management, including maintaining related records and documentation.\nAssist with laboratory item quotations, orders, and related administrative coordination.\nProvide general accounting and administrative support to other smaller divisions as required.\nIdentify opportunities to improve accounting and administrative processes and help maintain efficient workflows.\nRequirements\nWhat We’re Looking For\n2+ years of experience in accounts payable, accounts receivable, accounting administration, or a similar accounting support role.\nExperience supporting multiple legal entities or business divisions would be an asset.\nExperience with accounting software and Microsoft Excel.\nGood organizational and time-management skills, with the ability to manage multiple priorities and deadlines.\nComfortable working with invoices, expense reports, reconciliations, customer accounts, and supporting 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