{"id":3364486,"url":"https://alion.io/job/inspiredhr-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1172990,"name":"Inspiredhr","domain":"inspiredhr.ca","url":"https://alion.io/company/inspiredhr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Calgary, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":56000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T22:11:35Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T08:39:43Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Description\nAdministrative Coordinator\nAbout Enserva\nEnserva is the voice of Canada's energy services, supply and manufacturing sector. We advocate on behalf of our members, support industry collaboration, and deliver programs, events and services that help our members succeed.\nThe Opportunity\nEnserva is seeking a highly organized and proactive Administrative Coordinator to provide administrative and coordination support across the organization.\nThis role works closely with multiple functional areas, including councils, membership, events, communications, government relations, finance, and the CEO's office. The successful candidate will help ensure the smooth day-to-day operation of the organization by coordinating meetings, maintaining records, supporting member and council activities, assisting with financial administration, and providing executive support as required.\nThis position is ideal for someone who enjoys working with people, managing multiple priorities, and contributing to a collaborative team environment.\nKey Responsibilities\nCouncil & Committee Coordination (35%)\nCoordinate meetings for Enserva councils, committees, and working groups.\nPrepare agendas, meeting materials, and supporting documentation.\nAttend meetings and prepare minutes, action items, and follow-up communications.\nMaintain council membership rosters, records, and document repositories.\nSupport council chairs and staff leads with meeting logistics and ongoing initiatives.\nAssist with member communications related to council programs and activities.\nExecutive & Organizational Support (25%)\nProvide administrative support to the CEO and leadership team.\nManage calendars, meeting scheduling, and coordination of appointments.\nAssist with travel arrangements, meeting logistics, and event scheduling.\nSupport preparation of presentations, reports, correspondence, and briefing materials.\nCoordinate internal meetings and maintain organizational records and filing systems.\nFinance & Administrative Support (15%)\nSupport invoice processing, expense tracking, and payment administration.\nCoordinate approvals and maintain financial records and supporting documentation.\nAssist with budget tracking and administrative reporting.\nLiaise with vendors and service providers as required.\nSupport organizational procurement and office administration activities.\nMembership & Data Administration (15%)\nMaintain and update member records and databases.\nSupport member onboarding, renewals, and engagement initiatives.\nAssist with membership reporting and data quality initiatives.\nSupport member outreach campaigns and communications.\nHelp track member activity and engagement metrics.\nEvents & Program Support (10%)\nSupport planning and delivery of conferences, meetings, webinars, and member events.\nAssist with registration management and attendee communications.\nCoordinate event logistics, materials, and onsite support.\nSupport post-event reporting and follow-up activities.\nRequirements\nQualifications\nRequired\nDiploma, certificate, or equivalent experience in business administration, office administration, communications, customer service, or a related field.\nExcellent organizational and time management skills.\nStrong written and verbal communication abilities.\nAbility to manage multiple priorities and deadlines.\nStrong attention to detail and problem-solving skills.\nProficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.\nProfessional, collaborative, and service-oriented approach.\nPreferred\nExperience supporting committees, councils, boards, or working groups.\nExperience preparing meeting agendas, minutes, and action-item tracking.\nExperience with membership organizations, associations, customer service, or stakeholder engagement.\nExperience supporting events, programs, or projects.\nFamiliarity with CRM systems, databases, or business administration processes.\nInterest in the energy sector, nonprofit organizations, associations, or member-based organizations.\nThe Ideal Candidate\nThe successful candidate will:\nBe highly organized and dependable.\nEnjoy coordinating activities and supporting multiple teams.\nDemonstrate initiative and strong follow-through.\nBe comfortable working with a wide variety of internal and external stakeholders.\nBring a positive, professional, and collaborative 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