{"id":2193126,"url":"https://alion.io/job/inspyr-solutions-website-executive-assistant","title":"Executive Assistant","company":{"id":3872763,"name":"INSPYR Solutions","domain":"inspyrsolutions.com","url":"https://alion.io/company/inspyr-solutions","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":{"grade":"B","score":75,"open_postings":131,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vienna, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":32,"currency":"USD","period":"hour","gross":null,"usd_annual":64000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-05-19T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-10T23:38:38Z","board_verified":false,"closed_at":null,"days_open":151,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":151},"description":"Title:Executive Assistant\nLocation:Vienna, VA\nDuration: 6+ Month Contract\nCompensation:$25 - $32.50/HR\nWork Requirements:US Citizen, GC Holders or Authorized to Work in the U.S.\nSkillset / Experience:\nWe are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment.\nThe ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality.\nThis role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders.\nKey Responsibilities:\nExecutive Calendar and Time Management\nManage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needs\nAnticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables\nCoordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders\nApply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work\nMeeting Coordination and Preparation\nPlan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions\nPrepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion\nPartner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates\nEnsure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings\nCommunication and Stakeholder Support\nServe as a professional and trusted point of contact for internal and external stakeholders\nDraft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed\nHandle sensitive information with the highest level of confidentiality and discretion\nRepresent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment\nTravel, Expense, and Administrative Support\nCoordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics\nPrepare and submit expense reports accurately and in a timely manner\nSupport administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required\nMaintain organized records, files, contact lists, distribution lists, and relevant documentation\nOperational and Project Coordination\nSupport the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreams\nAssist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews\nHelp organize information and maintain visibility into commitments, decisions, and pending items\nIdentify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive\nRequired Qualifications\nMinimum of 7-10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent\nDemonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions\nStrong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint\nExcellent written and verbal communication skills, with strong attention to detail and professional polish\nAbility to work independently, anticipate needs, solve problems, and make sound decisions with limited direction\nStrong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously\nHigh degree of discretion, integrity, and professionalism when handling sensitive or confidential matters\nExperience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred\nPreferred Qualifications\nPrior experience supporting a Chief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executive\nExperience working with procurement, vendor management, sourcing, contracts, or third-party risk teams\nFamiliarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems\nExperience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders\nAbility to quickly learn organizational norms, stakeholder relationships, and executive preferences\nKey Competencies:\nThe successful candidate will demonstrate:\nStrong executive presence and professionalism\nHigh attention to detail\nExceptional organization and follow-through\nAbility to anticipate needs before being asked\nSound judgment and discretion\nClear, concise communication\nComfort operating in ambiguity\nResponsiveness and reliability\nAbility to build trust quickly with executives and stakeholders\nA service-oriented mindset with the confidence to manage up appropriately\nSuccess in This Role Looks Like\nThe Chief Procurement Officer's calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively\nThe executive is consistently prepared for meetings and key deliverables\nStakeholders experience timely, professional, and clear coordination\nAdministrative processes are handled accurately and with minimal follow-up required\nConfidential information is managed appropriately and discreetly\nThe contractor quickly becomes a trusted, reliable extension of the Chief Procurement Officer's office during the six-month assignment\nAbout INSPYR Solutions\nTechnology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.\n\n#LI-SD6\nINSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants requiring reasonable accommodation during the application or interview process should contact  for assistance.\nInformation collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.\n26-156892","description_format":"text","description_chars":8150,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Industrial AI","IT Staffing & Staff Augmentation"],"lifecycle":[{"event":"open","at":"2026-10-09T18:33:53Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":0.9,"p_active":0.12,"p_room":0.28,"age_days":151,"expected_fill_days":25,"reasons":["conf:150","agency","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":64000,"is_top_pay":false},"html_url":"https://alion.io/job/inspyr-solutions-website-executive-assistant","json_url":"https://alion.io/job/inspyr-solutions-website-executive-assistant.json","meta":{"generated_at":"2026-10-17T23:09:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1388,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3872763},"rest":"https://alion.io/mcp/rest/get_company?id=3872763"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finspyr-solutions-website-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finspyr-solutions-website-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finspyr-solutions-website-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/inspyr-solutions-website-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finspyr-solutions-website-executive-assistant"}]}