{"id":1960539,"url":"https://alion.io/job/instacar-used-cars-admin","title":"Used Cars Admin","company":{"id":55611,"name":"Instacar","domain":"instacar.gr","url":"https://alion.io/company/instacar","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Field & Service","role_family":"Field & Service","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kifissia, Greece"],"countries":["GR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":24000,"period":"year","method":"role_country_seniority_unknown","sample_n":75},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T15:07:34Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-14T07:18:42Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Used Cars Administrator @ instacar\n At instacar, we’re not just transforming the way people move - we’re pioneering the future of transportation and mobility. Established in 2018 and officially launched in September 2019, instacar is the first fully digitized mobility-as-a-service scale-up. Our vision is to be the ultimate one-stop mobility app, providing comprehensive services for all drivers. Our mission is to revolutionise perceptions of new - age mobility through technology and a customer-centric approach. At instacar, we are focused beyond just leasing cars, we are dedicated to serving drivers.\nOur Core Values:\ninstacar is guided by our core values: Be Fair, Be Bold, Be Patient. We’re committed to fairness in all our collaborations, bold innovation and patience in our growth.\nOur Milestones:\nIn less than six years, we’ve achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly.\nWhy Join #instateam?\nAs one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we're on the lookout for dynamic individuals to join our #instateam.\nProudly certified as a Great Place to Work® for two consecutive years, in 2025 and 2026, and recognized as one of the Best Workplaces™ for Young Professionals in 2026, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible.\nWith a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued.\nYour Role:\nWe are looking for a Used Cars Administrator to join our Sell Vehicles team and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles.\nYou will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date.\n\nYour Responsibilities\nSupport the day-to-day back-office activities of the Used Cars team.\nManage and maintain vehicle and customer documentation throughout the sales process.\nCoordinate and follow up on vehicle ownership transfers and related documentation.\nSupport customer financing and loan applications, including communication with partner banks.\nFollow up with banks regarding applications, approvals and pending documentation.\nSupport vehicle preparation and after-sales processes when required.\nAssist with purchase orders, invoices and other administrative documents related to vehicle sales and after-sales.\nMaintain accurate vehicle and customer information in internal systems and Excel files.\nCommunicate and coordinate with all departments to ensure a smooth sales and delivery process.\nRequirements\nWe value individuals who:\nHave 1-2 years of experience in administration, back office, sales support, procurement or a similar role.\nAre organised, detail-oriented and able to manage multiple tasks.\nHave good knowledge of MS Office, especially Excel.\nHave strong communication, coordination and follow-up skills.\nAre comfortable working with data, documentation and internal systems.\nHave a proactive and hands-on approach.\nExperience in automotive, banking/financing, vehicle administration or sales support is a plus.\nA genuine interest in cars is also a plus.\nBenefits\nCollaborate with industry experts in a supportive and inclusive environment.\nA competitive benefits package, including premium private health & life insurance programs.\nAdditional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more.\nOpportunities for career growth and advancement with a commitment to prooting from within\nExperience firsthand the convenience of instacar with 10 free rental days.\nExclusive cost rates for renting a car from instacar, because why drive anything else?\nWork in our brandnew HQ in Kifissia.\ninstacar is an Equal Opportunity Employer, committed to diversity, inclusion and creating an environment where all employees can thrive.\nReady to join #instateam? 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