{"id":2031248,"url":"https://alion.io/job/intelehealth-office-assistant","title":"Office Assistant","company":{"id":2908771,"name":"Intel Ehealth","domain":"intelehealth.org","url":"https://alion.io/company/intelehealth","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashik, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":4500,"max_usd":7500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":23},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-07T14:23:34Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-26T03:21:49Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"The Office Assistant will support the smooth day-to-day functioning of the Nashik office by managing office administration, facilities coordination, vendors, supplies, procurement, employee workplace support, documentation and operational logistics. This is a hands-on role requiring strong organization, follow-through, practical problem-solving and the ability to independently coordinate multiple office-related requirements.Key\nResponsibilities Office Administration & Facilities\nManage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.\nCoordinate housekeeping, maintenance, internet, utilities, security and other office services.\nCoordinate repairs, maintenance requests and infrastructure-related requirements and follow through until closure.\nMaintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders. Vendor & Service Provider Coordination\nCoordinate with office vendors and service providers for routine and ad-hoc requirements.\nObtain quotations or relevant service information when required and coordinate service delivery.\nFollow up on pending vendor issues and ensure timely resolution of operational concerns.\nMaintain vendor-related records, documents and service information.\nCoordinate with Finance on invoices, supporting documents and payment follow-ups. Employee & Workplace Support\nServe as the first point of contact for employees for office and workplace-related requirements.\nSupport joining arrangements such as workspace setup, access, materials and other office logistics.\nCoordinate meeting rooms, seating arrangements and common workplace requirements.\nSupport office events, team gatherings and employee engagement activities.\nHelp ensure a professional, organized and employee-friendly in-office experience. Administrative & Operational Coordination\nMaintain office records, documentation, trackers and administrative files.\nSupport leadership and teams with scheduling, coordination and logistics as required.\nAssist with travel and accommodation arrangements when needed.\nCoordinate office-related procurement and follow up on pending operational requirements.\nCoordinate across People & Operations, Finance and other teams to close office-related requests. Compliance, Safety & Workplace Readiness\nMaintain relevant office documentation and records.\nSupport basic workplace safety, emergency preparedness and compliance-related requirements applicable to the office.\nIdentify operational gaps proactively and coordinate corrective action. General Office Support\nHandle routine correspondence, documentation and administrative follow-ups.\nSupport visitors, meetings and general office coordination when required.\nTake ownership of day-to-day office issues and ensure timely closure rather than only escalating them.\nRequirements\nEducation : Graduate or diploma qualification preferred; equivalent relevant administrative experience may also be considered. Experience :\n2+ years of experience in office administration, administrative support, office operations or facilities coordination.\nHands-on experience coordinating vendors and service providers.\nExperience managing office supplies, procurement, records and routine operational requirements.\nExperience in a small or mid-sized organization, NGO, startup, professional services or similar environment is preferred. Skills:\nStrong organization and follow-through\nVendor and stakeholder coordination\nClear verbal and written communication\nAttention to detail and documentation discipline\nPractical problem-solving and ownership\nAbility to manage multiple priorities independently\nBasic proficiency in Google Workspace / MS Office, Excel or Google Sheets\nComfortable working in an in-person office environment\nBenefits Great work culture 5 days working Group Medical Insurance","description_format":"text","description_chars":3891,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Telemedicine & Virtual Care"],"lifecycle":[{"event":"open","at":"2026-10-07T14:23:34Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.79,"p_room":0.9,"age_days":18,"expected_fill_days":27,"reasons":["conf:2","win:mid","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/intelehealth-office-assistant","json_url":"https://alion.io/job/intelehealth-office-assistant.json","meta":{"generated_at":"2026-10-26T06:05:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8190,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2908771},"rest":"https://alion.io/mcp/rest/get_company?id=2908771"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fintelehealth-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fintelehealth-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fintelehealth-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/intelehealth-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fintelehealth-office-assistant"}]}