{"id":1631168,"url":"https://alion.io/job/inteplast-fs-maintenance-documentation-clerk","title":"FS - Maintenance Documentation Clerk","company":{"id":2441640,"name":"Inteplast Group","domain":"inteplast.com","url":"https://alion.io/company/inteplast","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":78,"open_postings":20,"ghost_share":0,"stale_share":0.9,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miramar, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1633},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-24T04:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-11T19:33:42Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"TITLE: Documentation Clerk A\n\nPOSITION OBJECTIVE: The Maintenance clerk is responsible for overseeing the management and operation of the Computerized Maintenance Management System (CMMS), ensuring the effective scheduling and execution of preventive maintenance (PM), management of work orders, and efficient handling of spare parts inventory. This position ensures that maintenance activities are streamlined and that spare parts are available to support operations and minimize downtime\n\nQUALIFICATIONS:\nMinimum three years with maintenance work order system experience in industrial or manufacturing facilities equipment or related CMMS system.\nMust have work order and asset management experience in generating, managing, and closing workorder using the CMMS.\nTrack equipment performance, work order history, and maintenance costs through the system experience, required. \nPrevious experience in Pharmaceutical, Nutraceutical or food industry, preferred.\nKnowledge of general facilities maintenance and facilities equipment maintenance required.\nStrong understanding of maintenance processes, including preventive maintenance (PM), predictive maintenance (Pd.M.), and corrective maintenance.\nEnsure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.\nCapable of effectively managing job-related stress and fostering productive workplace interactions.\n\nJOB RESPONSIBILITIES:\nCreate new work orders in the CMMS for equipment requiring maintenance.\nAssign work orders to the appropriate technician or team.\nMonitor work order progress and ensure timely closure.\nSet up routine preventive maintenance tasks for all critical equipment.\nReview and adjust preventive maintenance plans based on actual performance and maintenance records.\nTrack pending work orders and follow-up with technicians to ensure timely completion.\nReassign or escalate urgent work orders if delays occur.\nRegularly update the CMMS with current spare parts inventory.\nCreate reorder points for critical spare parts to prevent stockouts.\nRun inventory audits to ensure data accuracy.\nCompile reports on equipment downtime, work order completion, maintenance costs, etc.\nAnalyze the reports to identify inefficiencies or trends in maintenance operations.\nTrain maintenance staff on proper use of the CMMS, including how to create work orders, update job statuses, and close work orders.\nProvide ongoing support to users and address any system-related issues.\nEnsure all relevant data (equipment, asset information, maintenance history) is correctly entered into the CMMS.\nUpdate the system with new equipment, location, and user details as required.\nEnsure that all maintenance documentation is uploaded to the CMMS and kept in compliance with industry standards.\nAssist in audits by retrieving maintenance records and generating compliance reports.\nMay be required to perform other duties as requested, directed or assigned.\n\n PHYSICAL ACTIVITY REQUIRED FOR THIS POSITION:\nAbility to lift up to 50 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