{"id":3886981,"url":"https://alion.io/job/interdot-executive-assistant","title":"Executive Assistant","company":{"id":4521405,"name":"Interdot","domain":"interdot.co.za","url":"https://alion.io/company/interdot-co-za","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-06T19:59:04Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T17:45:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Responsible for supporting all aspects of the Managing Director work by planning, organising, and anticipating requirements well in advance to support the smooth running of the business and providing high-level administrative support to the executives .\nBUSINESS AND FINANCIAL ACCOUNTABILITIES\nUpdate and control relevant budgets i.e Office expenses, stationery, etcPrepare, reconcile, and track individual expense recons and reimbursements\n\nReconcile and arrange Petty cash reimbursementsInvoices check/code and expedite for payment - apportion costs where required, to respective entities/departments/individuals\n\nUpdate financial schedules for Board inclusion with the Finance department\nComplete necessary Gifts and Hospitality forms for entertainment\nCUSTOMER AND STAKEHOLDER ACCOUNTABILITIES\nManage the Managing Director and Executive Director's diaries and schedule appointments (internal and external) and any other requests made from time to time.\nSchedule meetings/ Set up video conferencing/webinar/Webex/chorus calls with co-ordination of time variances and multiple locations to ensure successful trials before commencement.\nAnswer and screen telephone calls and handle telephonic requests and queries\nAttend to customer complaints [those that insist on speaking to the Managing Director] and follow-up with calls to the relevant department and customer.\nReceive visitors from the Managing Director and make all arrangements for their participation in the meeting.\nAssist other Directors with work-related requests i.e. presentations/conferences etc.\nMaintain a database of all contact details with whom the Managing Directors have a relationship 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