{"id":3887072,"url":"https://alion.io/job/interdot-personal-assistant-head","title":"Personal assistant: Head","company":{"id":4521405,"name":"Interdot","domain":"interdot.co.za","url":"https://alion.io/company/interdot-co-za","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"head","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pretoria, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-06T19:59:04Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T00:47:29Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Purpose of the Job: Reporting to the Head: Enterprise Risk Management, the successful incumbent is responsible for providing an end-to-end effective, efficient, and responsive administrative and secretarial service in the office of the Head: Enterprise Risk Management.\nKey Performance Areas\nProvide Office Management Support in the Enterprise Risk Management Office\nScreen phone calls, enquiries, and requests, as well as handling them when appropriate.\nIdentify items that need personal attention, respond to the appropriate ones directly, and redirect selected emails to the direct reports or other departments for resolution.\nFacilitate the processing of memorandums for approval.\nKeep up to date with administrative changes organizationally and ensure adherence and compliance with requirements.\nCoordinate the submission of all required reports for timeous submission.\nEnsure quality standards on all the documentation prior to en route for further handling.\nCoordinate the submission of reports to and from different higher offices.\nProvide clerical Support in the Enterprise Risk Management Office\nProcess documentation with confidentiality at all times.\nPrepare travel arrangements for the department.\nAssist and coordinate departmental projects.\nOrdering stationery and office equipment.\nCreate and manage purchase requisitions and ensure timeous payment of purchase orders.\nAdministrate SCM or procurement-related processes.\nCorrespondence and Document Management\nAct as the first point of contact in the office and ensure the effective running of the office.\nAdminister briefing papers, reports, charts, and presentations.\nReport, review, and quality assure all documents that are submitted for the unit's attention.\nDevelop and maintain a document management system (Electronic and manual).\nHandle the office filing.\nManage internal and external correspondence on behalf of the unit.\nTrack and follow up on memorandums and related documents.\nMonitor and track the office budget in support of the respective area.\nMeeting Management\nPrepare facilities for scheduled meetings, events, and arrange refreshments, if required.\nManage the diary and schedule meetings and appointments.\nTake minutes in meetings as and when required.\nQualifications and Experience\nA National Diploma in Public Administration/Management/ Office Management/ Administration or related qualification?\nA certificate in relation to the functional discipline will be an added advantage.\nAt least 3 years' working experience as a Personal Assistant/ Secretary or in a similar environment, of which 1 year should have been rendered for Senior Management.\nExcellent working 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