{"id":2197746,"url":"https://alion.io/job/interface-systems-corporate-assistant-facilities-coordinator","title":"Corporate Assistant & Facilities Coordinator","company":{"id":2068472,"name":"Interface Systems","domain":"interfacesystems.com","url":"https://alion.io/company/interfacesystems-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1646},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T20:08:33Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T11:18:11Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Us\nInterface Systems is a leading managed service provider delivering business security, managed network, UCaaS, and business intelligence solutions to distributed enterprises. We enhance security, streamline connectivity, optimize operations and reduce IT costs, maximizing ROI for the nation’s top brands. Our company vision is to enable enterprises to innovate faster and adapt to market forces. We bring this to life through our mission of inspiring B2C enterprises to deliver amazing customer experiences by safeguarding people and assets, enabling seamless connectivity solutions, and uncovering business insights.\nOverview\nThe Corporate Assistant & Facilities Coordinator serves as the face of the organization, providing exceptional customer service and administrative support to executives, employees, clients, and visitors. This role is responsible for managing front desk operations, facilities, coordinating executive support activities, and partnering with various departments to assist with strategic initiatives, special projects, and organizational programs. The ideal candidate is highly professional, organized, proactive, and capable of managing competing priorities in a fast-paced environment.\nThis position is 100% onsite, Monday through Friday, 8:00 AM-5:00 PM.\nResponsibilities\nServe as the primary point of contact for visitors, clients, vendors, and employees, creating a welcoming and professional experience.\nManage reception area operations, including visitor check-in procedures, office security protocols, and meeting room coordination.\nAnswer, screen, and direct incoming calls and inquiries.\nSupport senior leaders with calendar management, meeting scheduling, travel arrangements, and expense reporting as needed.\nCoordinate team meetings, including logistics, catering, and room setup.\nAssist department leaders with key organizational projects and strategic initiatives.\nCoordinate project schedules, timelines, deliverables, and communications.\nPartner with Human Resources, Finance, Operations, IT, and other departments to support business priorities.\nManage office supplies, vendor relationships, and facility-related requests.\nCoordinate company events, employee meetings, training sessions, and recognition activities.\nSupport onboarding logistics for new employees, including workspace preparation and coordination with internal teams.\nManage and oversee all Certificates of insurance\nDemonstrate professionalism, discretion, and sound judgment in all interactions.\nAct as a resource and problem-solver for employees and visitors.\nHandle incoming and outgoing mail and distribute to appropriate departments in a timely manner\nQualifications\n3+ years of experience in executive support, office administration, reception, or project coordination.\nStrong organizational and time management skills.\nExcellent verbal and written communication skills.\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).\nAbility to prioritize multiple projects and deadlines while maintaining attention to detail. \nEEO Statement\nInterface Systems will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship. \nInterface Systems will, in all solicitations or advertisements for employees placed by or on behalf of the Interface Systems, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability.\n Interface Systems is an Equal Employment Opportunity employer - all qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.\nIf you need assistance or an accommodation in completing this application or during any phase of the interview process due to a disability, please contact us at . Any information will be treated as confidential and only used for the purpose of determining an appropriate accommodation as part of the recruiting process.","description_format":"text","description_chars":5305,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Video Surveillance","Access Control & Alarm Systems"],"lifecycle":[{"event":"open","at":"2026-10-09T20:08:33Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":20,"reasons":["conf:2","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/interface-systems-corporate-assistant-facilities-coordinator","json_url":"https://alion.io/job/interface-systems-corporate-assistant-facilities-coordinator.json","meta":{"generated_at":"2026-10-12T11:56:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18650,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2068472},"rest":"https://alion.io/mcp/rest/get_company?id=2068472"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finterface-systems-corporate-assistant-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finterface-systems-corporate-assistant-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finterface-systems-corporate-assistant-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/interface-systems-corporate-assistant-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finterface-systems-corporate-assistant-facilities-coordinator"}]}