{"id":3093284,"url":"https://alion.io/job/international-facilities-services-bid-writer","title":"Bid Writer","company":{"id":3880295,"name":"International Facilities Services","domain":"ifsafrica.com","url":"https://alion.io/company/international-facilities-services","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":null},"role":"Communications","role_family":"Communications","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":42000,"period":"year","method":null,"sample_n":3075},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-22T15:32:31Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-14T20:19:44Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Purpose of the Role\nThe Bid Writer produces compelling, compliant and on-time tender submissions that show IFS’s value in integrated facilities and remote-site services, such as camp management, catering, housekeeping and maintenance. The role works closely with internal stakeholders to collect quality inputs and uses client and competitor intelligence to shape winning proposals. Together these support a higher win rate with mining, oil and gas and other clients across Sub-Sahara Africa.\nKey responsibilities\nTender analysis and planning\nReview RFIs, RFQs and RFPs, and pull out every requirement, evaluation criterion, mandatory document and deadline into a compliance matrix.\nWith the Commercial and Costing Manager, draw up the bid response plan, writing schedule and responsibilities for each bid.\nRaise clarification questions on time through the proper tender channels.\n Stakeholder engagement and input management\nIdentify the subject matter experts needed for each bid (operations, HSE, HR, procurement, finance and legal).\nBrief them at kick-off on the tender requirements, win themes and deadlines.\nHold regular bid check-ins and follow up on outstanding inputs.\nEscalate risks to the Commercial and Costing Manager early.\nInterview stakeholders where needed to draw out experience, examples and data, so they don’t have to write long submissions themselves.\nTemplates and tools for bid inputs\nDesign standard input templates and questionnaires for method statements, staffing and rostering, HSE statistics, CVs, case studies and project references.\nBuild a bid kick-off pack, a bid calendar and a contributor checklist so everyone knows what is needed, in what format and by when.\nKeep improving templates based on contributor feedback and how well inputs turn out.\nMarket and competitor intelligence\nResearch the client before each bid: strategy, operations, ESG commitments, local content obligations, and any history with IFS or other incumbent providers.\nTrack competitors’ positioning, service offerings, recent contract wins and losses, and pricing signals where available, and keep a competitor profile register.\nUse award notices, debriefs and market intelligence to inform win themes and differentiators.\nShare insights with Business Development to support go/no-go decisions and pricing strategy.\nProposal writing and content development\nWrite the technical and qualitative sections of each bid: company profile, service delivery methodology, mobilisation plans, staffing approach, HSE, quality, food safety, ESG and local content or community development.\nTurn stakeholder inputs into clear, client-focused writing that answers the evaluation criteria.\nMake sure win themes and IFS differentiators run through the whole submission.\nWrite executive summaries and cover letters that match the client’s priorities.\nCompliance and quality control\nMake sure each submission meets all mandatory and formatting requirements: page limits, templates, certifications, statutory documents, and local content and in-country registration requirements.\nEdit and proofread for accuracy, consistency, tone and IFS brand standards.\nCheck that the technical narrative matches the commercial and costing schedules, for example staffing numbers, shift patterns and service levels.\nBid library and knowledge management\nBuild and maintain a current library of reusable content: CVs, case studies, client references, policies, certificates, method statements, organograms and site photos.\nTrack when certificates, accreditations and statutory documents expire.\nCapture lessons learned and evaluator feedback after each award, and update content to match.\n Submission and post-submission support\nAssemble, format and package final submissions, in hard copy and on e-procurement portals.\nCoordinate internal review and sign-off before the deadline.\nKeep accurate records of submissions, versions and outcomes.\nHelp prepare client presentations, clarification responses and BAFO (best and final offer) narratives.\nOn award, hand over commitments made in the bid to the operations and mobilisation teams.\nCompetencies\nTechnical and functional\nExcellent business writing, editing and proofreading in English.\nSound knowledge of tender processes, evaluation methods and compliance matrices.\nUnderstanding of facilities management, catering and remote-site camp services, ideally in the mining and oil and gas sectors.\nWorking knowledge of HSE, quality and food safety standards (ISO 9001, 14001, 45001 and 22000/HACCP).\nAwareness of local content, ESG and socio-economic development requirements in African jurisdictions.\nResearch skills, and the ability to interpret client and competitor information.\nAdvanced MS Office skills (Word, Excel, PowerPoint) and familiarity with design or layout tools and e-procurement portals.\nBehavioural\nStakeholder management: builds good working relationships across functions and sites and gets quality input on time without having direct authority.\nAttention to detail: catches gaps, inconsistencies and non-compliance before submission.\nDeadline discipline: plans backwards from submission dates and stays calm under pressure.\nClient focus: writes from the client’s point of view and their evaluation criteria.\nCommercial awareness: understands what drives wins in the facilities and mining services market.\nAnalytical thinking: breaks complex tender documents into clear requirements and responses.\nProcess orientation: creates simple, practical tools and templates that make it easier for others to contribute.\nIntegrity and confidentiality: handles commercially sensitive pricing, client and competitor information appropriately.\nContinuous improvement: learns from wins, losses and debriefs.\nMinimum requirements\nA degree or diploma in communications, journalism, business, marketing or a related field.\n3-5 years of bid or proposal writing, preferably in facilities management, hospitality, mining services or another B2B services 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