{"id":2912572,"url":"https://alion.io/job/international-facilities-services-procurement-administrator","title":"Procurement Administrator","company":{"id":3880295,"name":"International Facilities Services","domain":"ifsafrica.com","url":"https://alion.io/company/international-facilities-services","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":24000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":15},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-20T10:01:40Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-25T01:49:25Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Purpose of the RoleProvide disciplined administrative and coordination support that keeps procurement workflows, records, meetings, supplier documentation and reporting inputs accurate and on time.\nThe role covers procurement administration, sourcing coordination, records, trackers, meeting support, supplier documentation and basic system transactions.\nKey Responsibilities2.1. Key Accountabilities\nMaintain procurement trackers, sourcing calendars, action logs and shared repositories.\nCoordinate RFx administration, bidder communications, meeting logistics and document control under specialist direction.\nCheck completeness of procurement submissions before routing for review or approval.\nMaintain supplier and contract documentation in approved repositories and naming conventions.\nSupport onboarding documentation and follow up outstanding supplier information.\nPrepare meeting packs, minutes, action logs and follow-up reminders for procurement governance forums.\nAssist with purchase-order, catalogue or system administration within assigned access rights.\nSupport monthly reporting by collecting and validating required inputs from owners.\nMaintain confidentiality and ensure records are filed promptly and retrievable.\nIdentify recurring administrative bottlenecks and suggest practical process improvements.\n2.2. Decision RightsRequest missing documentation.\nReturn incomplete administrative submissions.\nEscalate overdue actions to responsible owners.\n2.3. Governance & RiskMaintain access controls, confidentiality, accurate records and segregation of duties.\nDo not approve or commercially commit beyond delegated authority.\n2.4. World-Class Function ExpectationProvide a high-quality operational backbone that allows professional procurement resources to focus on strategic and commercial work.\n2.5. Digital & Data ExpectationUse approved procurement technology, structured data and digital workflows as the default way of working.\nMaintain high-quality data at source and actively identify automation opportunities.\n2.6. Key InterfacesProcurement team, Finance, business stakeholders, suppliers and shared-service teams.\n2.7. Teamwork and Self-ManagementTake ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.\nFollow through to ensure that quality and productivity standards of work are consistently and accurately maintained.\nInform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.\nSupport and drive the business core values.\nManage colleagues and client’s expectations and communicate appropriately.\nDemonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.\nChampion training and development of self and others through utilising available training opportunities.\nParticipate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.\nQualification and Experience\nRelevant diploma/certificate in Business Administration, Procurement, Supply Chain or equivalent.\nCIPS studies advantageous.\n1 to 3 years’ experience in procurement, supply chain, commercial or business administration.\nValid Code EB drivers' licence\nWillingness to travel to the sites across Sub-Saharan Africa.\nPreference will be given to internal applicants and appointments that support the achievement of our Employment Equityand Affirmative Action goals","description_format":"text","description_chars":3514,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-20T10:01:40Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":57,"reasons":["conf:3","win:early","comp:junior,attention"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/international-facilities-services-procurement-administrator","json_url":"https://alion.io/job/international-facilities-services-procurement-administrator.json","meta":{"generated_at":"2026-10-25T03:00:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4473,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3880295},"rest":"https://alion.io/mcp/rest/get_company?id=3880295"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finternational-facilities-services-procurement-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finternational-facilities-services-procurement-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finternational-facilities-services-procurement-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/international-facilities-services-procurement-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finternational-facilities-services-procurement-administrator"}]}