{"id":4009855,"url":"https://alion.io/job/international-organization-for-migration-procurement-assistant","title":"Procurement Assistant","company":{"id":1753248,"name":"International Organization for Migration","domain":"iom.int","url":"https://alion.io/company/iom-int","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":97,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T08:33:17Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T09:29:06Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.\n Handling the purchasing activities of supplies and services; \nMaintaining a roster of suppliers following IOM procurement policies; \nScreening quality and specification of goods delivered, and costs charged by the suppliers; \nReviewing purchase requests and preparing purchase orders to local suppliers; \nNegotiating and obtaining competitive quotations with suppliers through requests for quotations and Internet searches; \nPreparing Bids Analysis Summary (BAS) and obtaining necessary approvals in compliance with the IOM procurement policy (IN168 Rev 3);\nControlling stocks of stationery and office supplies; making replacement of stationery used by projects/mission and maintaining at all times a full inventory list; \nMaintaining a list of equipment on loan to staff and following up on the returns of such equipment to office; \nProcuring equipment, vehicles, plaques, stationery and office supplies and arranging the dispatch of office supplies, medicine, medical supplies, spare parts as requested; \nAttending to visits of various suppliers and informing his/her direct supervisor; \nCoordinating with Manila Supply Chain Unit (MSCU) on procurement questions and provide practical input to the MSCU (if any); \nMonitoring/reserving and arranging equipment and other necessary facilities for use as well as maintaining and controlling the Mission’s assets; \nMaking travel and hotel reservations, when necessary; \nPerforming such other duties as may be assigned.\n\n EDUCATION\nDiploma with minimum four years of relevant work experience.\n\nor\nBachelor’s Degree from an accredited institution with minimum two years of relevant work experience in the field of Business Administration, Accounting, Procurement or Database Management.\n\nEXPERIENCE\nExperience working as Administrative Assistant in a department with multiple functions (Finance, HR, Procurement, ICT) is preferable. \nExperience in working with international humanitarian organizations or government institutions in a multi-cultural setting is an advantage.\n\nSKILLS\nGood writing, communication, and computer skills\nCreative and pro-active and has good organizational skills\n\nTeam-work oriented, high level of integrity, with capacity to work independently.\nAbility to work under pressure, and complete tasks in a timely and accurate manner.\nSECTION 5\nLanguages\nREQUIRED\nExternal applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).\nFor all applicants, fluency in Fluency in English and language of country where incumbent is working are required(oral and 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