{"id":3869455,"url":"https://alion.io/job/international-sos-executive-assistant","title":"Executive Assistant","company":{"id":6432,"name":"International SOS","domain":"internationalsos.com","url":"https://alion.io/company/international-sos-government-medical-services","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":4,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-11-06T12:43:02Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-10T05:51:34Z","board_verified":false,"closed_at":"2026-11-10T05:51:34Z","days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"You’ll serve as a trusted partner to the CEO, bringing structure, discretion, and follow-through to a fast-moving executive office with both U.S. and international responsibilities. This role is well suited to an experienced Executive Assistant who is comfortable working at C-suite and Board level while managing complex priorities behind the scenes.\n Based in Houston, Texas, you’ll provide high-level confidential administrative and business support to the CEO of Government Medical Services. Your work will span executive calendar management, international travel, Board and leadership meeting support, action tracking, correspondence, office administration, and coordination across multiple time zones.\nKey Responsibilities\nManage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring appropriate preparation, briefing materials, agendas, and follow-up actions are completed.\nCoordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.\nSupport Board members and senior executives by coordinating meetings and corporate events, preparing materials, managing logistics, recording minutes, and maintaining action trackers.\nPrepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials while maintaining accurate records and documentation.\nProvide highly confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.\nManage administrative activities for the Houston office while coordinating effectively with colleagues and stakeholders across an international organization.\nIf you’re at your best when anticipating what an executive will need, keeping complex priorities moving, and handling sensitive matters with sound judgment and discretion, this role provides that level of responsibility.\n Requirements\nBachelor’s degree from a recognized institution.\nMinimum 5 years’ experience in a similar Executive Assistant role within a multinational company supporting at C-level.\nDemonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.\nAdvanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.\nExcellent written and spoken English, with strong interpersonal and customer service skills and the ability to communicate effectively with employees and senior stakeholders at all levels.\nDemonstrated ability to manage confidential matters, data protection requirements, and executive privacy with discretion; willingness to travel approximately 10% of the time. \nPreferred\nExperience in business support functions such as Human Resources or Sales Support.\nExperience working with non-U.S. companies and supporting business activities across international environments.\n All your information will be kept confidential according to EEO guidelines.\nPrivacy Disclaimer: Policy Link\nBy clicking “I’m Interested” and submitting your application, you acknowledge that you have read and understood the applicable Privacy Policy (available via the link above) and agree that International SOS Government Medical Services, may collect, use, store, transfer, and otherwise process your personal information in accordance with that Privacy Policy for recruitment and hiring purposes.\nCompensation Disclaimer:\nPay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.\nBenefits Language (FTE roles):\nFull-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus. International SOS Government Medical Services complies with all federal, state, and local minimum wage laws.\nEqual Opportunity Employer (EEO) Statement:\nInternational SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.","description_format":"text","description_chars":4661,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Equity","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Security Services","Ambulance & Medical Transport","Occupational Health"],"lifecycle":[{"event":"open","at":"2026-11-06T13:48:34Z"},{"event":"close","at":"2026-11-10T05:51:34Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":null,"pay":{"stated_usd_annual":130000,"is_top_pay":true},"html_url":"https://alion.io/job/international-sos-executive-assistant","json_url":"https://alion.io/job/international-sos-executive-assistant.json","meta":{"generated_at":"2026-11-11T04:02:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3961,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6432},"rest":"https://alion.io/mcp/rest/get_company?id=6432"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finternational-sos-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finternational-sos-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finternational-sos-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/international-sos-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finternational-sos-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3869455}},{"tool":"search_jobs","arguments":{"company":"internationalsos.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3869455},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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