{"id":1112278,"url":"https://alion.io/job/intersystems-facilities-manager-3","title":"Facilities Manager","company":{"id":3670,"name":"InterSystems","domain":"intersystems.com","url":"https://alion.io/company/intersystems","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":91,"open_postings":117,"ghost_share":0.068,"stale_share":0,"repost_share":0.009,"time_to_fill_p50_days":93,"computed_at":"2026-09-28T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":92000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2298},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-22T11:35:37Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-28T22:25:04Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":5},"description":"Job Summary: \nInterSystems is seeking an experienced and highly organised Facilities & Office Manager to lead facilities, workplace and office operations across the Middle East region.\nBased in Dubai, the role will have primary responsibility for ensuring the Dubai office provides a safe, professional, efficient and high-quality working environment, while providing facilities and operational support to other regional offices as required.\nThis is a hands-on and diverse role requiring strong experience in Facilities Management, Workplace Operations and Office Management. The successful candidate will manage facilities, suppliers, contracts, office projects, compliance and general office administration, including company licences, insurance and other operational renewals.\nKey Responsibilities\nFacilities & Workplace Management\nLead the day-to-day facilities and workplace operations for InterSystems offices across the Middle East, with primary responsibility for the Dubai office and regional support as required.\nEnsure all offices provide a safe, functional, professional and high-quality working environment for employees and visitors.\nOversee planned and reactive maintenance, ensuring issues are resolved efficiently and with minimal disruption to business operations.\nAct as the primary liaison with landlords, building management, contractors and facilities service providers.\nManage facilities services including maintenance, cleaning, security, utilities, office equipment and workplace services.\nMaintain accurate records relating to maintenance, service contracts, facilities assets, certificates and compliance documentation.\nMonitor facilities performance and identify opportunities to improve service quality, efficiency and cost management.\nOffice & Corporate Administration\nManage general office administration and operational requirements for the UAE office and provide support to other regional offices as required. \nMaintain a tracker for key company, office and operational renewals, ensuring licences, registrations, insurance policies and other required documentation remain current. \nCoordinate the renewal of company licences, office-related permits, registrations, insurance policies and other corporate documentation. \nLiaise with relevant authorities, free zones, landlords, insurers and external service providers on office and operational requirements. \nManage office supplies, equipment and workplace services, ensuring appropriate quality and cost effectiveness. \nCoordinate meetings, client visits, training sessions, events and senior management visits, including venue and catering arrangements. \nCoordinate employee travel arrangements, including flights, accommodation, visas and car hire, in partnership with the relevant internal teams. \nSupport HR with employee services, company events and other office administration requirements. \nSupport regional projects and operational initiatives as required.\nOffice Expansions, Moves & Fit-Outs \nLead and coordinate office expansions, relocations, fit-outs, refurbishments and workplace upgrades across the region. \nWork with internal stakeholders to understand workplace and business requirements. \nLiaise with property agents, landlords and other stakeholders when identifying and evaluating potential office premises. \nCoordinate site visits and support the evaluation of office options, costs and commercial proposals. \n Work with architects, designers, contractors and service providers throughout office projects. \n Monitor project timelines, budgets and quality to ensure successful delivery. \n Coordinate employee moves and ensure minimal disruption to business operations.\nHealth, Safety, Security & Compliance\nEnsure offices meet relevant Health & Safety, security and workplace compliance requirements.\nMaintain Health & Safety documentation, risk assessments and relevant facilities certifications.\nCoordinate with building management and external specialists to ensure required inspections and maintenance are completed.\nEnsure appropriate emergency procedures and workplace notices are in place.\nCoordinate and maintain relevant emergency response arrangements, including fire wardens and first aid requirements.\nSupport ongoing facilities compliance and relevant ISO and environmental requirements.\nWork with relevant internal stakeholders to ensure facilities-related policies and procedures remain current.\nSupport business continuity and emergency preparedness activities for the region.\nQualifications & Experience\nMinimum 5-7 years' experience in Facilities Management or Workplace Operations within a corporate environment with equivalent relevant qualification.\nDemonstrated experience managing corporate office facilities, building operations, maintenance and service providers is essential. \nExperience managing office operations and general corporate administration. \nExperience managing suppliers, contractors, facilities-related contracts, budgets and service levels. \nExperience coordinating office moves, expansions, fit-outs, refurbishments and workplace projects. \nExperience managing company licences, insurance, renewals and operational compliance is preferred. \nExperience supporting multiple offices or regional operations, preferably within the UAE/Middle East.\nGood knowledge of Health & Safety, facilities compliance and building management.\nIOSH, NEBOSH, IWFM or equivalent qualification is an advantage.\nStrong organisational, project management, stakeholder management and communication skills.\nProactive, commercially minded and solutions-oriented, with strong attention to detail and the ability to manage multiple priorities independently.\nAbout InterSystems\nInterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.\nAI Disclaimer\nInterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.\nCandidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.\nPlease note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.","description_format":"text","description_chars":7595,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Data Integration & ETL Tools","Databases & DBMS","Health Data & Interoperability"],"lifecycle":[{"event":"open","at":"2026-09-22T13:08:20Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":5,"expected_fill_days":93,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/intersystems-facilities-manager-3","json_url":"https://alion.io/job/intersystems-facilities-manager-3.json","meta":{"generated_at":"2026-09-29T01:23:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":988,"day_limit":5000,"remaining_today":4012,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}