Operations Coordinator (Fixed-term)
Confirmed on the employer's own hiring board on Oct 1, 2026. First seen by Alion on Sep 16, 2026.
Are you a structured and proactive person who enjoys keeping things on track, coordinating multiple activities and working closely with both colleagues and clients? Do you thrive in an environment where accuracy, collaboration and attention to detail really matter?
We are looking for an Operations Coordinator to join our Medical Notified Body team. This is a temporary position with an immediate start.
About the role
As an Operation Coordinator, you will play an important role in ensuring that our certification activities run smoothly and according to plan. You will coordinate activities within Operations, support the management of both new and existing clients, and help ensure that our processes meet regulatory requirements.
This is a role for someone who enjoys being at the centre of things - keeping track of deadlines, systems, documentation and client needs while working closely with colleagues across the organisation.
Your responsibilities will include:
Coordinating the issuance, withdrawal, suspension, reinstatement and transfer of clients’ MDD, ISO 13485 and MDR certificates
Coordinating and monitoring certification activities to ensure they progress according to plan
Managing incoming client changes and ensuring tasks are registered and directed to the right people within the organization
Maintaining accurate and up-to-date client information in our internal systems
Supporting and maintaining strong relationships with existing clients
Preparing accurate and timely client invoicing and weekly billing forecasts
Keeping scheduling, forecasting, invoicing, accruals, systems, mailboxes and client folders organized and up to date
Compiling and tracking data and following up on relevant KPIs
Identifying potential compliance issues early and ensuring they are raised so that preventive actions can be taken
Reviewing existing ways of working and suggesting improvements to our internal processes
Supporting the team with other operational and administrative activities when needed
The position is full-time.
Who are you?
We believe you are someone who enjoys creating structure and making sure that things get done. You are comfortable taking ownership of your own workload, but you also enjoy collaborating with colleagues and building good relationships with clients.
You are able to manage several tasks and priorities at the same time without losing sight of the details. Since priorities can change quickly, you are adaptable, solution-oriented and comfortable working in a dynamic environment.
To succeed in the role, we believe you have:
Experience working independently and managing your own workload
Experience from a regulated environment and/or a role involving several administrative and coordinating responsibilities
Strong organizational and time-management skills
The ability to prioritize and follow through on multiple tasks and deadlines
Good knowledge of Microsoft Office
Fluency in both Swedish and English, written and spoken
A professional and service-minded approach when working with colleagues and clients
A high level of integrity and a strong sense of responsibility
Most importantly, you have a keen eye for detail and take pride in delivering accurate, high-quality work. You are proactive, dependable and comfortable taking ownership - and you enjoy being part of a team where your coordination helps others succeed.