{"id":1596665,"url":"https://alion.io/job/intertek-sverige-operations-coordinator-fixed-term","title":"Operations Coordinator (Fixed-term)","company":{"id":2079745,"name":"Intertek Sverige","domain":"intertek.se","url":"https://alion.io/company/intertek-se","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kista, Sweden"],"countries":["SE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":55000,"period":"year","method":null,"sample_n":6191},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-16T07:22:15Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-03T17:37:32Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Are you a structured and proactive person who enjoys keeping things on track, coordinating multiple activities and working closely with both colleagues and clients? Do you thrive in an environment where accuracy, collaboration and attention to detail really matter?\nWe are looking for an Operations Coordinator to join our Medical Notified Body team. This is a temporary position with an immediate start.\nAbout the role\nAs an Operation Coordinator, you will play an important role in ensuring that our certification activities run smoothly and according to plan. You will coordinate activities within Operations, support the management of both new and existing clients, and help ensure that our processes meet regulatory requirements.\nThis is a role for someone who enjoys being at the centre of things - keeping track of deadlines, systems, documentation and client needs while working closely with colleagues across the organisation.\nYour responsibilities will include:\nCoordinating the issuance, withdrawal, suspension, reinstatement and transfer of clients’ MDD, ISO 13485 and MDR certificates\n\nCoordinating and monitoring certification activities to ensure they progress according to plan\n\nManaging incoming client changes and ensuring tasks are registered and directed to the right people within the organization\n\nMaintaining accurate and up-to-date client information in our internal systems\n\nSupporting and maintaining strong relationships with existing clients\n\nPreparing accurate and timely client invoicing and weekly billing forecasts\n\nKeeping scheduling, forecasting, invoicing, accruals, systems, mailboxes and client folders organized and up to date\n\nCompiling and tracking data and following up on relevant KPIs\n\nIdentifying potential compliance issues early and ensuring they are raised so that preventive actions can be taken\n\nReviewing existing ways of working and suggesting improvements to our internal processes\n\nSupporting the team with other operational and administrative activities when needed\n\nThe position is full-time.\nWho are you?\nWe believe you are someone who enjoys creating structure and making sure that things get done. You are comfortable taking ownership of your own workload, but you also enjoy collaborating with colleagues and building good relationships with clients.\nYou are able to manage several tasks and priorities at the same time without losing sight of the details. Since priorities can change quickly, you are adaptable, solution-oriented and comfortable working in a dynamic environment.\nTo succeed in the role, we believe you have:\nExperience working independently and managing your own workload\n\nExperience from a regulated environment and/or a role involving several administrative and coordinating responsibilities\n\nStrong organizational and time-management skills\n\nThe ability to prioritize and follow through on multiple tasks and deadlines\n\nGood knowledge of Microsoft Office\n\nFluency in both Swedish and English, written and spoken\n\nA professional and service-minded approach when working with colleagues and clients\n\nA high level of integrity and a strong sense of responsibility\n\nMost importantly, you have a keen eye for detail and take pride in delivering accurate, high-quality work. You are proactive, dependable and comfortable taking ownership - and you enjoy being part of a team where your coordination helps others succeed.","description_format":"text","description_chars":3394,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Swedish","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T18:06:39Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.627,"p_room":0.55,"age_days":16,"expected_fill_days":14,"reasons":["conf:22","win:tail"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/intertek-sverige-operations-coordinator-fixed-term","json_url":"https://alion.io/job/intertek-sverige-operations-coordinator-fixed-term.json","meta":{"generated_at":"2026-10-04T00:48:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":978,"day_limit":5000,"remaining_today":4022,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}