{"id":3165484,"url":"https://alion.io/job/intllogic-executive-assistant-hr-operations-coordinator","title":"Executive Assistant / HR & Operations Coordinator","company":{"id":4466517,"name":"Intllogic","domain":"intllogic.com","url":"https://alion.io/company/intllogic","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fairfax, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T17:15:36Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-24T05:50:43Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nJob Title: Executive Assistant / HR & Operations Coordinator\nLocation: Fairfax, VA (Hybrid)Employment Type: Full-Time\nJob Summary\nILS Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant / HR & Operations Coordinator to provide administrative support to executive leadership while managing HR coordination, recruitment support, employee onboarding, and timesheet administration. This role is essential in ensuring smooth day-to-day business operations, supporting employees throughout their lifecycle, and maintaining efficient administrative and HR processes.\nResponsibilities\nKey Responsibilities\nProvide executive administrative support, including calendar management, meeting scheduling, correspondence, and preparation of reports and presentations.\nCoordinate interviews, communicate with candidates, schedule interviews, and assist with the recruitment process.\nMaintain employee personnel files and HR records while ensuring confidentiality and compliance.\nSchedule and conduct new hire orientation and ensure all onboarding tasks are completed before an employee's start date.\nPrepare employment related documentation, including immigration support letters, employment verification letters and other HR correspondence\nCoordinate with IT, hiring managers, and other departments to ensure new employees have the necessary equipment, system access, and resources\nDraft, coordinate and distribute companywide communications, policies, procedures.\nAdminister employee timesheets by tracking submissions, following up on missing or late timesheets, reviewing for accuracy, and coordinating with payroll for timely processing.\nCoordinate background checks, employment verification, I-9 completion, and new hire documentation.\nMonitor employee attendance, PTO, and leave records and assist with related inquiries.\nSupport benefits administration, employee communications, HR reporting, and compliance activities.\nOrganize company meetings, training sessions, and employee engagement events.\nAssist with office operations and perform other administrative and HR duties as assigned.\nQualifications\nQualifications\nBachelor’s degree in business administration, Human Resources, or a related field preferred.\n4-8 years of experience in executive administration, HR coordination, recruiting, onboarding, or office operations.\nExcellent organizational, communication, and multitasking skills.\nStrong attention to detail and ability to maintain confidentiality.\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).\nExperience with Applicant Tracking Systems (ATS), HRIS platforms, and electronic onboarding systems is preferred.\nAbility to work independently, prioritize multiple tasks, and meet deadlines in a fast-paced environment.\nPreferred Qualifications\nExperience managing employee onboarding and HR administration.\nKnowledge of CMMI process to help with assessment.\nExperience with iCIMS, or similar ATS/HR systems.\nExperience in a government contracting or professional services environment is a 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