{"id":1986492,"url":"https://alion.io/job/invicta-software-remote-administrative-coordinator","title":"Remote Administrative Coordinator","company":{"id":3906114,"name":"Invicta Software","domain":"invictasoftware.com","url":"https://alion.io/company/invicta-software","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":51300,"max":67800,"currency":"USD","period":"year","gross":null,"usd_annual":67800},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-06T23:27:25Z","employer_posted_date":null,"last_verified_at":"2026-10-06T23:27:25Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Job Title: Remote Administrative CoordinatorAbout the RoleInvicta Software is seeking a proactive and detail-oriented Remote Administrative Coordinator to join our dynamic team. This pivotal role supports the smooth operation of our company by managing administrative tasks, coordinating communication, and streamlining processes across departments. If you thrive in a fast-paced environment and enjoy organizing workflows remotely, this opportunity offers a chance to make a meaningful impact while working from anywhere.\nKey Objectives\nEnsure efficient daily administrative operations in a fully remote setting.\n\nServe as a central point of contact for internal teams and external partners.\n\nCoordinate schedules, meetings, and project timelines to support business goals.\n\nMaintain accurate records and documentation to facilitate smooth communication.\n\nResponsibilities\nManage calendars, appointments, and virtual meeting logistics for various teams.\n\nCoordinate and track project deadlines, deliverables, and follow-ups.\n\nPrepare, organize, and maintain company documents, reports, and correspondence.\n\nAssist with onboarding new employees and supporting HR-related administrative tasks.\n\nServe as a liaison between departments to ensure clear communication and timely information flow.\n\nHandle travel arrangements, expense reports, and vendor communications as needed.\n\nIdentify opportunities to improve administrative processes and implement solutions.\n\nSupport ad hoc projects and special initiatives as assigned by management.\n\nRequirements\nProven experience in an administrative or coordination role, preferably in a remote environment.\n\nStrong organizational skills with exceptional attention to detail.\n\nExcellent written and verbal communication abilities.\n\nProficiency with productivity tools such as Microsoft Office Suite, Google Workspace, and project management software (e.g., Asana, Trello).\n\nAbility to manage multiple priorities and deadlines independently.\n\nComfortable working across time zones and collaborating virtually.\n\nHigh level of discretion and professionalism when handling confidential information.\n\nQualifications\nHigh School Diploma required, Associate’s or Bachelor’s degree preferred, but relevant experience will be considered.\n\nExperience supporting technology or software development teams is a plus.\n\nFamiliarity with basic accounting or invoicing processes is advantageous.\n\nBenefits\nFully remote position with flexible working hours.\n\nCompetitive salary and performance-based incentives.\n\nOpportunity to grow within a forward-thinking and supportive company.\n\nAccess to professional development resources and training.\n\nInclusive and collaborative company culture that values diversity.\n\nSalary: 51,300 - 67,800 USD a yearOriginally posted on Himalayas","description_format":"text","description_chars":2797,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T02:28:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":27,"reasons":["seen:3","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":67800,"is_top_pay":true},"html_url":"https://alion.io/job/invicta-software-remote-administrative-coordinator","json_url":"https://alion.io/job/invicta-software-remote-administrative-coordinator.json","meta":{"generated_at":"2026-10-11T04:38:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3574,"day_limit":5000,"remaining_today":1426,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3906114},"rest":"https://alion.io/mcp/rest/get_company?id=3906114"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finvicta-software-remote-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finvicta-software-remote-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finvicta-software-remote-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/invicta-software-remote-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finvicta-software-remote-administrative-coordinator"}]}