{"id":1329864,"url":"https://alion.io/job/invisix-executive-assistant-to-the-ceo","title":"Executive Assistant to the CEO","company":{"id":3782857,"name":"Invisix","domain":"invisix.com","url":"https://alion.io/company/invisix","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Eindhoven, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":65000,"period":"year","method":"role_country_seniority_unknown","sample_n":138},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Claude","optional":false},{"name":"LLM","optional":false},{"name":"n8n","optional":false},{"name":"Power Automate","optional":false},{"name":"Zapier","optional":false},{"name":"Python","optional":true}],"status":"live","first_seen_at":"2026-09-06T11:02:30Z","employer_posted_date":"2026-09-06","last_verified_at":"2026-10-27T01:42:45Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"About Invisix\nSemiconductor manufacturers can't build what they can't measure. Invisix Measuring Systems is a fast-growing scale-up in the high-tech industry, developing next-generation metrology solutions for the semiconductor sector. We work at the intersection of optics, software, and data.\nWe're a small team, but the depth of knowledge inside Invisix is anything but small. Our culture is professional and fast-paced, with short communication lines and a strong sense of shared purpose. Everyone here is committed, and everyone knows their work directly contributes to something bigger.\nThe Role\nYou will be the CEO's executive assistant, and the person in the company who is best at making AI do administrative work. Most of the job is what you would expect from an EA to a CEO at a small technical company: keeping the CEO's day sane, triaging her inbox, booking travel for the leadership team, hosting visitors, and making sure the office simply works. What is different is how we want it done. Wherever a task repeats, we want you to build the automation that removes it. The measure of success is not how much you do by hand but how much of the leadership team's administrative load quietly disappears over your first year.\nYou will spend most of your time supporting the CEO and about a third supporting the rest of the leadership team. You will be the first person in this function, so you will set it up the way you think it should run. You will work closely with our Chief of Staff.\nWhat you will do\n\nAutomate the operating layer\nDesign and maintain the workflows that run the leadership team's admin: inbox triage and drafting, meeting preparation and follow-up, expense processing, travel booking, CRM and document hygiene, and board and investor reporting packs.\n\nUse whatever fits the task. As a deep-tech company we think about things like: LLM assistants (Claude) and their agent. Or even low-code automation (Power Automate, n8n, Zapier, Make) and simple scripts. We would like you to think outside of the box!\n\nKnow when a tool is good enough to trust and when a human still must look.\n\nShow colleagues what you built so they can use it too, and inspire engineers to automate their own workflows.\n\nRun the CEO's day\nResolve calendar conflicts, help team members gain access when they need it, protect deep-work time, and prepare her for what is coming.\n\nTriage the inbox daily: answer what you can, draft what she should send, flag what needs a decision, and let the rest go.\n\nPrepare briefing notes and face lookbooks before important meetings.\n\nTrack commitments made in meetings and make sure they close.\n\nHandle logistics for the leadership team\nBook flights, hotels, ground transport and visas for trips, including last-minute changes.\n\nBe on call during important international travel by the leadership team in case of emergencies.\n\nProcess expenses and reimbursements.\n\nCoordinate visiting customers, investors and partners, and help organise team events and offsites.\n\nKeep the office running\nKeep the office stocked, the meeting rooms working, and the visitor experience good.\n\nHelp new hires land: desks, accounts, first-week logistics.\n\nFacilitate the administrative things that otherwise land on engineers.\n\nIs this you?\nWe care more about how you think than about your CV. But it would be great if you recognize yourself in:\nYou already love using AI tools to do real administrative work, and you can show us something you built that saved you or someone else meaningful time. Prompting well is the baseline; connecting tools, handling the failure cases, and knowing where the limits are is the skill.\n\nYou have supported a senior executive or leadership team before, in any sector, and you know what it takes to keep one running without being asked.\n\nYou are organised in a way that survives interruptions. Several people will bring you urgent things at once; you can hold the list, prioritise it, and communicate what you did.\n\nYou have excellent written and spoken English, you are discreet with the sensitive documents you'll see, and you are pleasant to work with - this is a small team, and the person in this role plays a real part in setting the tone. Dutch is a plus, but not required.\n\nYou are comfortable in a technical environment. You do not need to understand physics, but you should be at ease among people who do, and curious enough to pick up the vocabulary.\n\nNice to have, but please apply if you don’t have it (yet):\nMicrosoft 365 administration hero\n\nExperience with international travel and visa logistics\n\nBasic scripting (Python or similar)\n\nA background in a hardware or deep-tech company\n\nExperience with Dutch office administration\n\nWhat we offer\nA role with a clear mandate, direct access to the founders, and the freedom to build the function from scratch\n\nCompetitive salary and benefits, including an Employee Share Ownership Plan\n\nA learning and development budget to support your growth, including a budget for the AI tools you want to try\n\nAn office in the heart of Eindhoven, a 5-minute walk from the train, full of people building something that has not been built before\n\nInterested?\nIf this sounds like your kind of challenge, we'd like to hear from you, even if you only recognise yourself in part of this description. Submit your resume, and let's find out together if there's a match.\nIf this isn't quite the right position for you but you're still interested in Invisix, reach out to us at .\nDiversity & Inclusion\nWe're committed to a diverse and inclusive workplace, where ideas and individuals flourish. We welcome applicants from all backgrounds and judge candidates on merit and potential contribution, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or other identity characteristics. What we're looking for is talent with integrity, a collaborative mindset, and a drive to make an impact.\nYour Data\nYour application data is processed by Invisix and kept in our applicant tracking system so we can consider you for this role and future opportunities. See our privacy policy for details: invisix.com/privacybeleid.","description_format":"text","description_chars":6146,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Semiconductor Equipment"],"lifecycle":[{"event":"open","at":"2026-09-27T09:05:25Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.436,"p_room":0.45,"age_days":49,"expected_fill_days":30,"reasons":["conf:3","velocity","win:tail"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/invisix-executive-assistant-to-the-ceo","json_url":"https://alion.io/job/invisix-executive-assistant-to-the-ceo.json","meta":{"generated_at":"2026-10-27T02:27:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1744,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3782857},"rest":"https://alion.io/mcp/rest/get_company?id=3782857"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Finvisix-executive-assistant-to-the-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Finvisix-executive-assistant-to-the-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Finvisix-executive-assistant-to-the-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/invisix-executive-assistant-to-the-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Finvisix-executive-assistant-to-the-ceo"}]}