{"id":4129279,"url":"https://alion.io/job/ioco-bid-administrator","title":"Bid Administrator","company":{"id":57386,"name":"iOCO","domain":"ioco.tech","url":"https://alion.io/company/ioco","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T02:00:36Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Are you a highly organised and detail-oriented Bid Administrator with a strong understanding of public sector tender processes? We are seeking an experienced professional with at least three years’ bid administration experience to support the preparation, coordination and submission of competitive tenders and proposals. You will be responsible for managing tender documentation, completing and verifying SBD forms, monitoring compliance requirements, coordinating supporting information and ensuring submissions meet strict deadlines.\n What you'll do:\nSupport bid managers with public sector tenders and other proposals, maintaining secure, accurate documentation and coordinating inputs, schedules and final production.\nCompliance and bid administrationSupport bid managers with RFP administration, compliance, content and template-based preparation.\nComplete and check the SBDs issued with each tender, including SBD 1, applicable SBD 3 pricing schedules, SBD 4 (Bidder’s Disclosure) and SBD 6.1 where required.\nMaintain a tender-specific checklist of mandatory requirements and returnables. Check CSD registration, tax compliance, B-BBEE or specific-goal evidence, signatory authorisation and other supporting documents where required; track outstanding items, obtain authorised signatures and escalate gaps.\nAdminister basic bids independently within an agreed scope, tracking mandatory requirements and coordinating submission. Escalate uncertainties and compliance gaps and obtain required reviews and approvals before submission.\n\nProduction and submissionCompile collateral, create templates, format documents, and prepare, print and package tender submissions.\nArrange delivery or electronic submission against tender instructions: method, destination, closing date and time, and packaging or upload format. Retain proof of delivery or submission.\nScan and systematically file documents electronically.\n\nCoordination and follow-upFind relevant private and public sector tender opportunities across platforms and media.\nFollow up tender submissions when their validity periods expire.\nSchedule bid meetings, take action-oriented minutes and distribute them.\n\nOperational supportOrder and manage bid stationery; log printer faults and manage consumables.\nAssist with general tender queries.\n\n Your Expertise:\nMinimum 3 years’ proven bid administration experience as part of a tender team supporting the preparation and submission of proposals in the private and public sectors.\nHands-on public sector tender experience is essential, including completing Standard Bidding Documents (SBDs), identifying mandatory requirements and checking supporting documents before submission.\nExperience managing high volumes of tenders in a pressurised environment, managing competing submission deadlines and maintaining accurate, complete documentation under pressure.\n Qualifications:\nQualification EssentialNational Senior Certificate/ Matric/ N3/ Grade 12\nPass typical recruitment checks (criminal, qualification, ID verification checks, etc.)\n\nQualifications PreferredAPMP Foundation certification\n\nSkills/Competencies:The role suits a self-motivated, innovative individual with:Strong teamwork, collaboration, written and verbal communication, and quick problem-solving skills.\nIntermediate MS Office proficiency.\nExcellent administration, organisation and time management skills.\nAn uncompromising commitment to quality and attention to detail in all deliverables.\nThe ability to prioritise deadlines, manage urgency and adapt to changing priorities.\nThe ability to interpret public sector tenders, identify mandatory requirements and returnables, and distinguish these from functionality criteria and preference-point evidence. Identify missing or inconsistent information, track compliance with tender instructions and promptly escalate potential non-compliance.\nInitiative and the ability to remain calm and effective under substantial pressure.\n\nOther information applicable to the opportunity:\nPermanent position\nLocation: KwaZulu Natal\nPhysical Demands: Sitting, walking, bending, and lifting\nTravel: Reliable transport\n Why work for us?If the daily grind makes you wonder if there's more to life than work, get ready to discover a professional journey that embraces excellence without compromise.\nYou've arrived at iOCO Infrastructure Services (iOCO IS), where we are all about delivering outstanding client experiences through sustainable, innovative IT infrastructure solutions that tackle business challenges head-on. Here you get to partner with clients, helping them conquer their business Goliaths while they focus on scaling their empires.\nAt our core, we're challengers, disruptors, and innovators. We're a community of skilled professionals with an ambitious spirit dedicated to providing for our clients while finding joy in the process. Our clients are at the heart of everything we do. Their satisfaction fuels our fire and propels us forward. We're talking about brainstorming sessions that sound like TED talks and spontaneous celebrations for achievements, big and small.\niOCO is an equal opportunity employer with an obligation to achieve its own unique EE objectives in the context of Employment Equity targets. Therefore, our employment strategy gives primary preference to previously disadvantaged individuals or groups.","description_format":"text","description_chars":5348,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","IT Consulting & Digital Transformation","Managed IT Services (MSP)","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-11-12T02:00:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:1","win:early"],"computed_at":"2026-11-12T03:11:14Z"},"pay":null,"html_url":"https://alion.io/job/ioco-bid-administrator","json_url":"https://alion.io/job/ioco-bid-administrator.json","meta":{"generated_at":"2026-11-12T03:11:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7084,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":57386},"rest":"https://alion.io/mcp/rest/get_company?id=57386"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fioco-bid-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fioco-bid-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fioco-bid-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ioco-bid-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fioco-bid-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4129279}},{"tool":"search_jobs","arguments":{"company":"ioco.tech","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4129279},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}