{"id":3532560,"url":"https://alion.io/job/ioco-project-coordinator","title":"Project Coordinator","company":{"id":57386,"name":"iOCO","domain":"ioco.tech","url":"https://alion.io/company/ioco","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":{"grade":"A","score":89,"open_postings":9,"ghost_share":0,"stale_share":0.556,"repost_share":0.111,"time_to_fill_p50_days":20,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cape Town, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":18000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":27},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T16:32:58Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T07:29:08Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The Project Coordinator provides administrative, coordination, reporting, and governance support across cloud projects. The role maintains accurate project records, tracks plans and actions, coordinates meetings and resources, supports financial and commercial administration, and helps project teams follow agreed delivery processes. The incumbent enables project managers and delivery teams to maintain control, visibility, and momentum throughout the project lifecycle.Key Responsibilities\nProject Governance & Planning Support\nAssist with the development and maintenance of project plans, schedules, milestones, workstream trackers, and delivery calendars.\nMaintain project registers, RAID logs, decision logs, action logs, change records, and document repositories.\nEnsure project templates, approvals, governance documents, and supporting records are complete, current, and correctly filed.\nSupport compliance with the agreed project methodology, governance cadence, and company standards.\nProject Coordination & Administration\nCoordinate day-to-day project activities, meetings, workshops, reviews, and follow-up actions across project workstreams.\nTrack deliverables, dependencies, due dates, decisions, and outstanding actions, escalating delays to the Project Manager.\nCoordinate onboarding, access requirements, documentation, and logistical arrangements for project team members and vendors.\nSupport project initiation, implementation, transition, closure, and lessons-learned activities.\nStakeholder Support\nPrepare meeting agendas, minutes, action lists, presentations, status updates, and governance packs.\nMaintain clear communication with project team members, customers, vendors, and internal stakeholders on agreed actions and deadlines.\nConsolidate accurate information from workstream owners for project reporting and stakeholder updates.\nProject Controls\nRecord and track project risks, issues, assumptions, constraints, dependencies, and mitigation actions.\nAdminister change requests and ensure supporting information, impact assessments, approvals, and records are captured.\nFollow up on overdue actions and escalate unresolved items in line with project governance requirements.\nFinancial Administration\nAssist with budget tracking, purchase orders, invoices, billing milestones, timesheets, expenses, and financial reconciliations.\nMaintain accurate records of commercial documents, statements of work, vendor commitments, and customer approvals.\nHighlight financial or administrative exceptions to the Project Manager for review and action.\nResource Coordination\nMaintain resource plans, allocation trackers, contact lists, availability schedules, and project calendars.\nCoordinate internal and external resource requirements and support resolution of scheduling conflicts.\nProvide project teams with timely reminders, documentation, and administrative support to complete assigned deliverables.\nQuality & Compliance\nPerform quality checks on project documentation, reports, registers, and governance packs before circulation.\nMaintain organised and audit-ready project records in line with security, confidentiality, and compliance requirements.\nCapture lessons learned and recommend practical improvements to project coordination and administration processes.\nMinimum Qualifications\nDiploma or certificate in Project Management, Business Administration, Information Technology, Commerce, or a related field.\nProject coordination or project administration certification would be advantageous.\nFoundation-level project management, Agile, cloud, or service management training would be advantageous.\nExperience Required\n2-4 years of experience in project coordination, project administration, PMO support, operations, or a related environment.\nExperience supporting technology, cloud, infrastructure, professional services, or customer delivery projects.\nExperience maintaining project plans, RAID logs, action trackers, meeting records, and document repositories.\nExperience coordinating meetings, resources, schedules, reporting cycles, and stakeholder follow-ups.\nExperience supporting purchase orders, invoicing, billing, timesheets, or project financial administration.\nProficiency in Microsoft 365 applications, with strong capability in Excel, PowerPoint, Word, Teams, and SharePoint.\nStrong organisation, attention to detail, written communication, follow-through, and time-management skills.\nExposure to project management platforms and cloud or managed services environments would be advantageous.\nBusiness Analysis experience would be advantageous.","description_format":"text","description_chars":4586,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Managed IT Services (MSP)","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-10-30T16:32:58Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring 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