{"id":3415332,"url":"https://alion.io/job/ionq-senior-executive-assistant-3","title":"Senior Executive Assistant","company":{"id":1800,"name":"IonQ","domain":"ionq.com","url":"https://alion.io/company/ionq","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":81,"open_postings":16,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"unspecified","remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":112800,"max":141000,"currency":"USD","period":"year","gross":null,"usd_annual":141000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"IonQ","optional":false},{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true}],"status":"closed","first_seen_at":"2026-10-28T16:22:58Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-10-30T23:02:08Z","board_verified":false,"closed_at":"2026-10-30T23:02:08Z","days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"About IonQ: \n\nIonQ, Inc. [NYSE: IONQ] is the world’s leading quantum platform and merchant supplier - delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ’s newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting-edge systems that have been helping customers and partners including Amazon Web Services,andAstraZeneca achieve 20x performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance.\nHeadquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before. \nLocation: This position can work onsite or hybrid from one of our offices in the US or fully remote (preferably College Park, MD or Chicago, IL).\nTravel: Up to 15%\nJob ID: 1991\nThe Role:\n\nWe are seeking a Senior Executive Assistant to serve as the trusted right hand to President/GM, responsible for scheduling, travel, expenses + ad hoc projects. The Executive to be supported travels frequently across multiple time zones with an extremely demanding calendar.\nThe ideal candidate is highly discreet with the ability to think proactively, and has appropriate judgment to act independently. This individual must possess polished communication skills to represent the Executive in this sophisticated ecosystem. Experience drafting and managing written discourse and aptitude for AI are strongly preferred.\nResponsibilities:\nCalendar and Scheduling\nFast paced environment with changing cues. Active listening required. \nPrioritize incoming requests, protect Executive focus and personal time, \nUse discretion to resolve conflicts with minimal escalation\nCoordinate IT/AV for meetings, calls, and events with senior internal and external stakeholders\nPrepare daily and weekly briefings with agendas, attendee background, and materials\nTravel Management\nPlan and book all domestic and international travel, including flights, cars and hotels\nBuild detailed itineraries with confirmations, contacts, and contingency options\nCoordinate logistics across multiple residences and offices, including seasonal moves\nManage passports, visas, Global Entry, loyalty programs, and travel preferences\nMonitor trips in real time and rebook quickly when plans change\nExpense and Financial Administration\nReconcile corporate and personal card expenses accurately and on schedule\nPrepare and submit expense reports with complete documentation and correct coding\nTrack invoices, vendor payments, memberships, and subscriptions\nMaintain budgets for travel and events and flag anomalies\nLiaise with finance, accounting, or family-office teams as needed\nCommunications\nManage the principal's inbox: triage, draft replies, and flag priorities\nDraft correspondence, as needed\nAct as the first point of contact, representing the principal professionally and diplomatically\nCoordinate with communications, PR, or social teams on announcements and appearances\nMaintain accurate contact lists, gift records, and relationship notes\nRequirements:\n5+ years of executive assistant experience in Tech or Finance, including at least 3 years supporting a C-suite executive, founder, or high-net-worth principal,\nAdvanced proficiency in Google Workspace and/or Microsoft 365\nProven mastery of complex calendar management across time zones\nExtensive experience booking domestic and international travel\nStrong expense management skills with tools such as Concur, Expensify, Navan, or Ramp\nExceptional written and verbal communication skills\nDemonstrated discretion with highly confidential business and personal information\nBachelor's degree \nPreferred Qualifications:\n\nStrong aptitude for AI including but not limited to Claude & ChatGPT \nExperience drafting external correspondence and executive talking points\nFamiliarity with travel between multi-residence logistics\nCore Competencies: \nAnticipation: sees problems and needs before they surface\nJudgment: knows when to decide independently and when to escalate\nDiscretion: trusted with sensitive personal, financial, and business matters\nComposure: calm and solution-focused under pressure and last-minute change\nPolish: gracious, professional presence with VIPs, staff, and vendors\nPrecision: meticulous with details, numbers, and follow-through\n Flexibility: available outside standard hours when travel or urgent matters require\nThe total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.\nIf this role has a commission structure, the compensation range below just reflects the base compensation range.\nWage Transparency:\n$112,800—$141,000 USD\nCompensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401(k), unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment. \nAt IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued.\nWe are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.\nUS Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying “U.S. Person” (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law. \nUS Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.\nIf you are interested in being a part of our team and mission, we encourage you to apply!","description_format":"text","description_chars":8411,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Equity","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[{"name":"United States","iso":"US"}],"relocation_offered":false,"industries":["Quantum Computing Hardware"],"lifecycle":[{"event":"open","at":"2026-10-28T19:11:16Z"},{"event":"close","at":"2026-10-30T23:02:08Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":141000,"is_top_pay":true},"html_url":"https://alion.io/job/ionq-senior-executive-assistant-3","json_url":"https://alion.io/job/ionq-senior-executive-assistant-3.json","meta":{"generated_at":"2026-10-31T23:23:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36564,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1800},"rest":"https://alion.io/mcp/rest/get_company?id=1800"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fionq-senior-executive-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fionq-senior-executive-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fionq-senior-executive-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ionq-senior-executive-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fionq-senior-executive-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3415332}},{"tool":"search_jobs","arguments":{"company":"ionq.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3415332},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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