{"id":3789392,"url":"https://alion.io/job/ipas-project-coordinator","title":"Project Coordinator","company":{"id":1803366,"name":"Ipas","domain":"ipas.org","url":"https://alion.io/company/ipas-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":8,"ghost_share":0,"stale_share":0.625,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chapel Hill, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":65000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T00:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-07T16:53:09Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"This position may work remotely from any of the following US states: AZ, CA, CO, DC, FL, GA, IL, MD, MA, MI, NJ, NY, NC, PA, SC, TX, VA, WA. Additionally, the position may work remotely from any of the following countries outside of the US: Bangladesh, Bolivia, Canada, Democratic Republic of the Congo, Cote d’Ivoire, Ethiopia, Indonesia, Kenya/Alliance locations, Malawi, Mexico, Mozambique, Nepal, Nigeria, Pakistan, South Africa, and Zambia.Hiring range for a US-based candidate is $65,000 to $85,000 annually. Compensation for this position will be determined on the prevailing market rate in the employee's country and the applicable statutory laws, in addition to Ipas's own pay philosophy and other factors, such as the employee's experience level and expertise.\nReporting to the CEO, the Project Coordinator provides support to the Senior Leadership Team. Responsibilities supporting Ipas’s President & CEO include but are not limited to, scheduling, expense reporting, and support with board of directors’ meetings. In addition, the Project Coordinator will provide project support to the CFO and COO. This position is a combination of administrative and project support for a range of activities that will likely change depending on the needs of the organization. Therefore, the incumbent must be flexible, knowledgeable of Ipas systems and processes, and be able to manage multiple needs and urgent priorities while maintaining confidentiality.\nSummary of Responsibilities\nAdministrative Support\nProvides broad administrative support, including scheduling and coordinating meetings, and travel planning for the Ipas-US Senior Leadership Team (CEO, CFO, COO) .\nCoordinates relevant meetings and preparations to include calendar invites, agenda, room set up (virtual or in-person), interpretation, and technology needs, including electronic conferencing tools.\nSupports budget development, monitoring, and expense processing, and tracks spending for activities for the Office of the President.\nSupports administrative and financial tasks for the US SLT team.\nCoordinates domestic and international travel arrangements for senior staff and board members, and Board meeting hotel and event needs (meals, meeting space, transportation, etc.)\nCoordinate State registration and support the CFO and CEO with completing annual applications.\nMaintains the US SLT team’s SharePoint site (Luna) and organizes electronic document storage. \nProject Responsibilities\nSummarizes, prioritizes, and researches information into a concise and usable format for the SLT to review\nCreates or directs creation of reports, budgets, and contract processing materials for SLT\nCoordinates high level projects and responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the SLT.\nMinimum Requirements\nBachelor’s degree in related field. \n5-7 years of relevant work experience in planning, administration support and logistics\n2-3 years of project support experience including support for budgeting, expense management and financial procedures.\nAbility to process multiple priorities from multiple senior leaders timely and effectively\nEffective cultural awareness as indicated by the ability to work in a diverse and dynamic environment with people from diverse backgrounds\nStrong technical expertise in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management\nStrong working knowledge of Microsoft Office Suite, particularly Excel\nDemonstrated analytical and problem-solving skills\nExcellent verbal and written communication skills in English\nAttention to detail, quality, and ability to follow-up and follow-through\nAbility to work both independently and collaboratively, as needed\nAbility to work autonomously with general direction, clear targets, and limited supervision.\nAbility to professionally and confidentially interface with all levels of the organization and leadership\nAbility to have a flexible schedule to accommodate senior leaders in different time zones\nCommitment to reproductive justice\nAbility to travel up to 10%\nPreferred Qualifications\nCertification in Project Management\nExperience managing grants, funds, and/or budgets.\nAnticipates and responds to needs of each member of SLT\nAbility to coordinate with multiple stakeholders and competing priorities while being sensitive to time and budget constraints.\nFluency in other languages (Spanish, French, Portuguese or others)\nWorking environment\nRemote work; travel up to 10%\nIpas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.","description_format":"text","description_chars":5170,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Women’s Health & Maternity","Public Health & Prevention"],"lifecycle":[{"event":"open","at":"2026-11-05T05:43:04Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 3 · green card filings: 3","filings_12m":3,"filings_prev_12m":0,"green_card_filings_12m":3,"median_offered_wage_usd":90000,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":31,"reasons":["conf:5","win:early","comp:attention"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/ipas-project-coordinator","json_url":"https://alion.io/job/ipas-project-coordinator.json","meta":{"generated_at":"2026-11-07T17:22:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25368,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1803366},"rest":"https://alion.io/mcp/rest/get_company?id=1803366"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fipas-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fipas-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fipas-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ipas-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fipas-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3789392}},{"tool":"search_jobs","arguments":{"company":"ipas.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3789392},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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