{"id":355406,"url":"https://alion.io/job/ipsen-clinical-trial-administrator","title":"Clinical Trial Administrator","company":{"id":5773,"name":"Ipsen","domain":"ipsen.com","url":"https://alion.io/company/ipsen","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":27,"ghost_share":0,"stale_share":0.519,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Science & Research","role_family":"Science & Research","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":67500,"max":99000,"currency":"USD","period":"year","gross":null,"usd_annual":99000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-07-28T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-24T06:03:59Z","board_verified":false,"closed_at":null,"days_open":91,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":90},"description":"Title:\nClinical Trial AdministratorCompany:\nIpsen Biopharmaceuticals Inc.About Ipsen:\nIpsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.\nOur passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!\nFor more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.\nJob Description:\nWHAT - Summary & Purpose of the Position\nThe Clinical Trial Administrator supports the delivery of Clinical Operations objectives through the coordination and administration of clinical trial activities across the study lifecycle. The role partners closely with Clinical Project Managers (CPM) and Therapeutic Area (TA) Director(s) in administrative activities to ensure effective study execution, maintenance of study documentation and systems, regulatory compliance, and inspection readiness within the conduct of clinical studies.\nIn addition, the Clinical Trial Administrator performs, and coordinates assigned clinical study activities under the director of the CPM and Managers of Clinical operations, in support of the successful and compliant delivery of clinical trials.\nWHAT -Main Responsibilities & Technical Competencies\nSet-up, monitoring, verifying and archiving the clinical Trial Master File (TMF):\nIn charge of the Ipsen TMF (electronic and/or paper, if applicable) set-up and administration.\nManage the clinical study creation and set-up for the country and site binders and the trial milestones.\nPrepare and customize the TMF Management plan, & TMF master index, according to the clinical study specificities, with the CPM and the Document Owners.\nInform the eTMF Support Team of any modification of the study team structure, e.g. study team members (Internal/External) new arrival or departure.\nEnsure the TMF is being maintained, kept up-to-date, and all essential documents are appropriately filed.\nPerform continuous oversight of the Service Provider (SP)/Ipsen TMF activities, according to Ipsen SOP.\nCoordinate the TMF Quality Check (as per Ipsen SOP) with the SP/Ipsen to maintain data integrity and to ensure eTMF inspection/audit readiness.\nPresent the results of the Quality Check to SP and to study team.\nFor all findings, ensure that corrective actions are performed according to defined timelines.\nCoordinate the final TMF reconciliation with the CPM and the study team.\nIn charge of archiving the TMF according to paper TMF/e-TMF SOP.\nEscalate any TMF critical issues to CPM/Managers of Clinical Operations.\nFollow-up and review of financial documents, in collaboration with CPM:\nTrack invoices against SP/Vendor contracts and study progress to provide recommendation of approval (or otherwise) to the CPM.\nSupport in initiation of Purchase Orders, in finance system, if required.\nTracking, collecting and disclosure of expenses in compliance with regulations in force: EFPIA disclosure code (Europe), Sunshine Act (US):\nCollect all the information related to reportable transfers of value (ToV) to Healthcare Professionals (HCPs) & Healthcare Organizations (HCOs) in the Group Transparency system.\nEnsure complete data tracking by the SP with the Data Collection Template (DCT).\nCheck the data received from the SP.\nEnsure the information is properly recorded in the Data Transparency system (COLLECT), implement corrective actions where needed.\nEnsure the transfers of value collected (directly or via the SP) in COLLECT are validated along the way in compliance with the disclosure timings requirements.\nWhen needed, create new HCP/HCO records in the COLLECT system.\nWhere applicable, check the disclosure consent of Healthcare Professionals (HCPs) for each activity.\nWhen needed, liaise with the Local Transparency Manager (LTM) or the Global Transparency Manager. GTM is to ensure the mandatory information for HCPs & HCOs is tracked in the Transparency system.\nStatus updates within the clinical study tracking systems:\nWhen assigned on a study, get access to the study records and update study tracking systems (e.g. eCTMS or other tools, as specific to study) as applicable (at study/region/site level: e.g. status, study sites creation, study team/contacts, recruitment, study milestones tracking) with the support of CPM.\nProvide trackers/templates to the SP, together with instructions on how to get all necessary information to update the Ipsen clinical study tracking systems/tools.\nUpdate the clinical study tracking systems/tools monthly with the SP tracker information after validation with the CPM.\nUndertake data entry to the clinical study tracking system if required (e.g. if automatic upload of information is not possible).\nEnsure the study team contacts and handovers are properly tracked.\nCoordinate and conduct in-house and external clinical operations activities:\nGenerate contract templates within the Ipsen dedicated system (ARIBA), follow-up until the clinical study contracts are signed and secure proper filing and archiving of all fully executed contracts.\nCollect and follow-up of all legal administrative documents such as Power of Attorney (POA), Letter of Authorization (LOA), Confidentiality Disclosure Agreement (CDA).\nEnsure insurance certificate and renewals are being requested prior to the study start-up and during the course of the study.\nProvide support to the medical writer with the Clinical Study Report (CSR) to secure the collection of appropriate appendices such as investigators’ Curriculum Vitae, list of Ethics Committee & list of participating investigators.\nSet-up and maintain shared study electronic site (SharePoint, or other tools).\nOrganize appropriate logistics for any Ipsen Sponsor meetings (invitation/room booking/lunch order etc) such as Investigator’s meeting, DRM & TFLs, Steering Committee.\nAttend study team meeting when appropriate and take meeting minutes for team review.\nHOW - Knowledge & Experience\nKnowledge & Experience (essential):\nMinimum 4 years related professional experience\nExperience in global clinical study environment within SP or Pharmaceutical company.\nKnowledge of the clinical study environment with a strong theorical or practical administrative organization.\nKnowledge & Experience (preferred):\nIdeal: Strong experience in global clinical study environment within SP or Pharmaceutical company.\nEducation / Certifications (essential):\nMinimum: 2-year degree of related work experience and training\nEducation / Certifications (preferred):\nIdeal: 3-year degree in an administrative or scientific domain\nLanguage(s) (essential):\nFluent in English.\nIpsen Biopharmaceuticals, Inc. is an equal opportunity employer. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, sexual identity, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable federal, state or local law.\nIpsen Biopharmaceuticals, Inc. conducts background screening, reference checks, and drug testing as part of its pre-employment screening process. This description is not intended to be constructed as an exhaustive list of duties, responsibilities, or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different or additional duties as assigned.\nAll Employees are expected to adhere to all company policies and act as a role model for company values.\nThe annual base salary range for this position is $67,500-$99,000.\nThis job is eligible to participate in our short-term incentives program.\nAt Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.\nThe pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.\nWe are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application. Ipsen is an equal opportunity employer that strictly prohibits unlawful discrimination. 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