{"id":3416410,"url":"https://alion.io/job/isaac-operations-administrative-assistant-recruitment","title":"Administrative Assistant","company":{"id":5821,"name":"Isaac Operations","domain":"isaacteam.com","url":"https://alion.io/company/isaac-operations","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":81,"open_postings":8,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":46648},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T17:21:10Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-10-31T07:09:33Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":2},"description":"Who we are.\nWhile technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your Monday to Friday is important to us. We’ve been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022, which we know has something to do with our culture of rewarding great work with great experiences, fostering rapid career growth, and sharing the success of the business with the whole team.\nWe are looking for an Administrative Assistant to join our head office team. You'll sit on our Executive Assistant team and provide administrative support across the business, from scheduling and coordination to supporting our People team with recruitment. Your work will shift with the needs of the business, so no two weeks will look exactly the same. This role is perfect for someone with strong admin and scheduling skills who thrives on organization, communication, and problem-solving.\nWhile we have a flexible working environment, the successful candidate should expect to be in person at our Liberty Village office three or more days a week, since this role includes welcoming candidates and visitors.\nWhat you’ll do.\nAs an Administrative Assistant, you will:\nProvide administrative support across the business, including calendar management, meeting coordination, travel booking, and document preparation.\n\nProcess expense reports accurately and on time.\n\nManage shared inboxes, triaging and responding to incoming requests.\n\nWork allongside our EA team, picking up work from different teams and partners as priorities shift.\n\nCoordinate interviews for our People team, managing candidate and interviewer availability and keeping candidates informed throughout the process.\n\nWelcome candidates and visitors to our Liberty Village office, making a great first impression of Isaac.\n\nKeep calendars, records, and materials accurate, organized, and up to date.\n\nProactively identify and implement improvements to make our admin processes more efficient.\n\nWho you are.\nA people person - You have strong interpersonal skills and enjoy interacting with candidates, visitors, and colleagues.\n\nMulti-tasker - You’re organized and always one step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on time.\n\nTrustworthy - You have a ton of integrity and feel confident in your ability to manage sensitive and confidential information.\n\nTeam Player - You love working in a collaborative environment and building strong working relationships with business leaders and peers.\n\nAttention to detail - You’re naturally driven to get the details right - all the time, every time.\n\nGo-getter - When given a task, you can run with it and independently complete it effectively and on time.\n\nGreat communicator - You have excellent verbal and written communication skills and bring energy and professionalism into interactions with internal and external stakeholders.\n\nAdaptable - You’re comfortable working in an ever-changing environment, adjusting to shifting priorities, and reacting to changes in real time.\n\nTech-savvy - You know your way around commonly used computer software and scheduling tools and are a fast learner.\n\nLooking to grow - This role has the potential to grow alongside our business, and you’re excited to grow with it.\n\nWhat you bring to the role.\n1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar admin or scheduling role.\n\nExperience managing multiple calendars and coordinating meetings across several stakeholders.\n\nHighly proficient in Microsoft Office including Outlook.\n\nProven time management and organizational skills with exceptional attention to detail.\n\nExcellent verbal and written communication skills.\n\nDiscretion and confidentiality.\n\nWhy work for us.\nYou’ll be joining a small team at a fast-growing company that dedicates a lot of effort to career development, which means lots of opportunity for learning and growth\n\nThe work we do has a tangible, meaningful impact on our clients\n\n5 weeks of vacation for everyone at the company, plus frequent company development and social events\n\nA comprehensive benefits package 100% covered by us, including generous annual wellness allowances\n\nYou’ll work with good humans who genuinely enjoy spending time together\n\nYou’ll have great work-life balance - no working on weekends\n\nWe’ve been recognized as one of the top 10 Great Places to Work in Canada for the past 6 consecutive years!\n\nAdditional Information.\nAt Isaac our business is delivered by our people, and we are proud to say that we are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds. Including, but not limited to, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation. If you need assistance or an accommodation due to a disability please contact us.\nThis posting represents an existing vacancy within our organization-an opportunity to step into a role where your talents will make a meaningful difference.\nEvery application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.\nLearn more about the Isaac Operations and the work we do by checking out our Instagram @isaacoperations.","description_format":"text","description_chars":5765,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Engineering","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-28T19:34:43Z"},{"event":"close","at":"2026-10-29T17:09:36Z"},{"event":"reopen","at":"2026-10-30T18:59:11Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":21,"reasons":["conf:2","win:early","comp:junior,attention"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":46648,"is_top_pay":false},"html_url":"https://alion.io/job/isaac-operations-administrative-assistant-recruitment","json_url":"https://alion.io/job/isaac-operations-administrative-assistant-recruitment.json","meta":{"generated_at":"2026-10-31T10:16:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15682,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5821},"rest":"https://alion.io/mcp/rest/get_company?id=5821"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fisaac-operations-administrative-assistant-recruitment"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fisaac-operations-administrative-assistant-recruitment"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fisaac-operations-administrative-assistant-recruitment"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/isaac-operations-administrative-assistant-recruitment\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fisaac-operations-administrative-assistant-recruitment"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3416410}},{"tool":"search_jobs","arguments":{"company":"isaacteam.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3416410},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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