{"id":3874172,"url":"https://alion.io/job/ise-contract-administrator","title":"Contract Administrator","company":{"id":1077863,"name":"ISE","domain":"ise.bc.ca","url":"https://alion.io/company/ise-bc-ca","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dartmouth, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T00:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-15T15:36:35Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Location:Dartmouth, Nova Scotia\nWorkplace:Onsite\nCareer Opportunity\nGeoSpectrum is growing and has a new career opportunity for a Contract Administrator.\nThe Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment.\nResponsibilities\nCoordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements. \nMaintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current. \nTrack contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed. \nReview contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures. \nPrepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements. \nSupport internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders. \nAssist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention. \nRespond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority. \nSupport customer and supplier onboarding, including collection and validation of required commercial documentation. \nMonitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements. \nHelp identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions. \nProtect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements. \nAssist with Industrial and Technological Benefits (ITB) transactions and supporting documents \nOther responsibilities as assigned by management. \nExperience and Qualifications\nBachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience.\nMinimum two years experience working in business administration or information services.\nHigh proficiency in Microsoft Office applications and Adobe Acrobat.\nFamiliarity with Enterprise Resource Planning (ERP) systems is considered an asset.\nKnowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset.\nSelf-motivated and proactive, with the ability to work independently and take initiative.\nExcellent organizational and time management skills, with the ability to manage competing priorities and deadlines.\nSecurity Requirements\nAll candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.\nAbout Us\nGeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting-edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state-of-the-art underwater acoustic components, transducers, and end-to-end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.\nTo learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.\nTotal Rewards\nWe recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.\nWe offer:\nCompetitive salary based on experience\nWork-life balance with core hours\nPaid time off\nEmployee-family assistance program\nComprehensive Extended Health Group plan benefits\nVirtual healthcare\nGRSP employer match plan\nCorporate discounts and perks\nCareer development opportunities\nProfessional development and training\nMonthly activities led by Social Committee\nEmployee driven wellness and activity initiatives\nOnsite gym for employees\nFree on-site parking\nProfessional Development\nGeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.\nWe foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.\nAccommodation\nGeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.\nApply Today\nWhile we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.\nIf you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at .","description_format":"text","description_chars":7067,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Mentoring programs","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sensors & Transducers","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-06T15:40:53Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.888,"p_room":1,"age_days":11,"expected_fill_days":69,"reasons":["conf:4","velocity","win:early"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/ise-contract-administrator","json_url":"https://alion.io/job/ise-contract-administrator.json","meta":{"generated_at":"2026-11-15T23:18:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19983,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1077863},"rest":"https://alion.io/mcp/rest/get_company?id=1077863"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fise-contract-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fise-contract-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fise-contract-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ise-contract-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fise-contract-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3874172}},{"tool":"search_jobs","arguments":{"company":"ise.bc.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3874172},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}