{"id":3126866,"url":"https://alion.io/job/isec-operations-coordinator","title":"Operations Coordinator","company":{"id":2060044,"name":"ISEC","domain":"isec.com","url":"https://alion.io/company/isec-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boerne, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Prolog","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-22T08:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T21:36:50Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Position Summary \nThe Operations Coordinator/Receptionist is responsible for assisting multiple managers, including the Operations Manager, with administrative duties associated with business applications and specific projects, as needed. \n\nDuties & Responsibilities \nAdministrative/Reception Duties \nProvide and maintain meeting minutes for all staff meetings, as needed \nComplete inventory control for office needs\nAnswer phones and greet visitors\nIncoming/Outgoing mail, faxes, filing, UPS \nMay assist with event coordinating, travel arrangements & reservations \nWork with vendors to maintain office equipment \nLiaison to Payroll and HR \nCoordinate regional marketing materials, advertisements, SWAG, etc. with Marketing \nCopying and printing, as required \nAssist project teams in project set-up and filing, as required. \nHelp procure finish and hardware samples. \nChampion for ISEC values and culture, works with all levels to develop a positive employee culture.\n\nDocument Control \nPrepare Bid documents, prequalification’s and GC subcontractor information forms. \nManage and maintain contracts. \nAssist PM team in preparing various internal reports and outgoing documents. \nAssist PM team with supporting documents for Billing, A/R, CPR’s. \nAssist PM team with preparation of timecards, COP’s, T/M tickets for other document submissions. \nAssist PMs to submit monthly payment applications with project required paperwork. \nKeep accurate billing log and projections. \nAssist PMs in all collections. Report/Update all collections issues to ISEC A/P Dept. and OMs. \nTrack, follow up and insure documents such as vendor/subcontractor amendments, bonds and releases have been received, executed, and logged. \nAssist Project Engineer in preparing transmittals, submittals, and release checklists for releases to vendors for manufacturing. \nPrepare operation and maintenance manuals, guarantees and submit in accordance with specification requirements on each project. \nAssist PMs with O&M Manuals. \nPrepare and submit all close-out documentation in accordance with specifications requirements on each project. \nIssue Guarantees/Warranties to Contractor and receive them from our Subcontractors. \nFollow up to obtain returned Copies Signed POS/CA’s and Audit Contract Files.\nData Entry\nUpdate/maintain Prolog/Excel/Operations Workbook.\nMaintain electronic folders. \nMaintain contract documents and drawings.\nManage and update Deltek application. \nBluebeam, Prolog, PlanGrid and other various data entry. \nCode and research invoices. \nCost to Complete entry. \nLog in all new Prime Contracts into document control system. \n\nOther Duties \nPlease note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. \n\nPreferred Qualifications (in addition to minimum qualifications) \nEducation/Experience \nAssociate degree or above \nTwo or more years Construction Industry experience in an administrative role – i.e. Project Coordinator, Project Assistant or Contracts Administrator \nAt least two years receptionist experience\n\nKnowledge/Skills \nSome exposure to and ability to read plans and specifications \nHighly proficient in Microsoft Office Suite \nDocument Control Applications, i.e. Prolog, Plan Grid or similar \n\nMinimum Qualifications \n Education/Experience \nHigh School diploma or equivalent \nOne or more years in an administrative role in the construction industry \nOne or more years receptionist experience\n\nKnowledge/Skills \nMust have excellent knowledge of Microsoft office; specifically Excel, Word and PowerPoint, PlanGrid \nAble to prioritize and multi-task \nStrong written and verbal communication skills \nStrong organizational and time management skills \nExperience in assisting multiple departments\n\nCustomer Service Skills: \nDemonstrates commitment to deliver outstanding service – both with internal and external customers \nTakes ownership to personally resolve customer problems (or find someone who can) \nListens well, asks clarifying questions, and checks for agreement with customers \nCommitted to following-up with customers in all instances in a timely manner \nStrong sense of accountability - ensures that you will do what you say that you are going to do \nCreates a personal connection with customers – smiles, warm greetings, acts friendly and \nrespectful \nPositive attitude","description_format":"text","description_chars":4498,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-23T02:22:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":25,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/isec-operations-coordinator","json_url":"https://alion.io/job/isec-operations-coordinator.json","meta":{"generated_at":"2026-10-28T01:04:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1321,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2060044},"rest":"https://alion.io/mcp/rest/get_company?id=2060044"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fisec-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fisec-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fisec-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/isec-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fisec-operations-coordinator"}]}