Purchasing Agent II

PURCHASING AGENT II                                 

Reports To: Senior Purchasing Agent/Preconstruction Manager

FLSA Status: Exempt

Position Summary

Responsible for purchasing materials and coordinating activities involved with procuring goods and services to assist in the successful bidding and execution of projects.  Requests bids then analyses vendor pricing and capacity, to meet budget and project requirements, negotiating if necessary.  Presents recommendations to project teams and prepares contracts for the work.

Duties & Responsibilities

Review specifications and architectural drawings to confirm scope of work, including material and labor requirements

Request quotes, analyze pricing and compliance, prepare contracts and process the required documentation

Actively develops budgets, schedules and performance plans to meet customer and company goals and objectives

Work directly with estimators, CAD Technicians and Project Managers

Interview vendors to obtain product or service information, such as price, availability, and delivery schedule

Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, or inventories

Prepares engineering instructions for shop drawing process

Clearly communicates schedules, risks, vendor conditions in the debriefing to the operations team

Ensures that estimate is complete, and all risk is covered/mitigated. Account for any missing items in estimate

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Customer Service Skills:

Demonstrates commitment to deliver outstanding service – both with internal and external customers  

Takes ownership to personally resolve customer problems (or find someone who can)  

Listens well, asks clarifying questions, and checks for agreement with customers  

Committed to following-up with customers in all instances in a timely manner  

Strong sense of accountability - ensures that you will do what you say that you are going to do  

Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful 

Positive attitude 

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

Bachelor’s degree in a related field

Minimum Qualifications

4 – 7 years of experience

Knowledge, Skills and Abilities

Drives the project team through purchasing process

Ability to navigate and mitigate risk, communicate these strategies to the team

Works on medium sized projects

Intermediate knowledge of ISEC products, services, processes and projects

Ability to lead an assignment/special project from start to finish

Makes decisions independently depending on level of complexity

Functions autonomously most of the time

Ability to be strategic/think critically and analytically

Initiates and maintains relationships with key staff and other departments

Contributes to the company above and beyond position

Assist in development/mentoring of Level 1; may have direct reports