{"id":1885379,"url":"https://alion.io/job/ist-management-services-inc-facilities-coordinator","title":"Facilities Coordinator","company":{"id":2313633,"name":"IST Management Services","domain":"istmanagement.com","url":"https://alion.io/company/istmanagement","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-05T02:09:33Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-14T20:24:25Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Overview\nIST Management is seeking a Facility Coordinator/Operations Manager to join our Chicago team! The Facility Coordinator is responsible for providing on-site management and regional support our facilities operation in Lease agreements, HVAC, property management, Print/Scan/Mail/Hospitality and Office Service functions.\nAct as primary contact for building management, general office management, operational facility issues and requests\nCoordinate with vendors - Crafty, Iron Mountain, Pro Shred\nConduct routine facility inspections to determine areas for service\nCoordinate and assist in implementation of future of work\nProvide hands-on support for basic maintenance\nEngage approved vendors as needed to complete repairs\nPartner with necessary internal departments including EUC\nEnsure timely follow-up and work order completion\nProvide backup to Facility Manager for all sites as necessary\nPerform other functions as assigned\nPerform on-site event coordination and planning with global Events Team\nThe ideal candidate will have at least 2-3 years of Site Management experience in a corporate office environment and managing a team of 5+ employees. Manager must have strong leadership skills, have the ability to lead a diverse team of employees and deliver a high level of customer end user services while using critical and analytical skills in delivering practical solutions.\nAbout Us\nIST Management is a business process outsourcing company. We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees. We provide cross-training and a career path to leadership for our on-site positions.\nWe’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!\nCheck out istmanagement.com for more info on us!\nBenefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives\nAnnual Compensation: $65,000 - 75,000\nSchedule: Must have flexible schedule to work early and late shifts. Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday\nResponsibilities\nThe On-Site Operations and Facility Manager is responsible for providing on-site daily leadership. Other duties include:\nAct as primary contact for general office management, operational facility issues and requests\nCoordinate with vendors - Crafty, Iron Mountain, Pro Shred\nConduct routine facility inspections to determine areas for service\nCoordinate and assist in implementation of future of work\nProvide hands-on support for basic maintenance\nEngage approved vendors as needed to complete repairs\nPartner with necessary internal departments including EUC\nEnsure timely follow-up and work order completion\nProvide backup to Facility Manager for all sites as necessary\nPerform other functions as assigned\nPerform on-site event coordination and planning with global Events Team\nProfessional and friendly customer service; verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills.\nHospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed)\nMail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow. Make viable recommendations on industry trends and solutions to improve operations efficiency\nConsistently adhere to business procedure guidelines; take direction from Sr. Management and maintain communication with full participation in all scheduled meetings.\nParticipate in cross-training and develop plans for the execution of cross-training of team members\nMaintain all logs and reporting documentation; attention to detail and \nAdhere to all safety procedures; perform other tasks as assigned\nQualifications\nIdeal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous management experience in a legal environment is a plus.\nOther qualifications include:\nPrior Office/Corporate/Facility Management experience.\nMicrosoft Office proficiency required\nHigh School Diploma or GED required; authorization to work for any employer in the US required \nExcellent communication skills both verbal and written\nAbility to effectively lead a team environment; willingness to cross-train for other job functions and must be a working manager.\nAbility to meet employer's attendance policy\nAbility to lift up to 50 lbs\nIST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at .\nPlease respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.\nIST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.","description_format":"text","description_chars":5838,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":5,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Facilities Management","Legal AI"],"lifecycle":[{"event":"open","at":"2026-10-05T02:09:33Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.265,"p_room":0.35,"age_days":9,"expected_fill_days":3,"reasons":["conf:2","win:tail","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/ist-management-services-inc-facilities-coordinator","json_url":"https://alion.io/job/ist-management-services-inc-facilities-coordinator.json","meta":{"generated_at":"2026-10-14T22:24:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30193,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2313633},"rest":"https://alion.io/mcp/rest/get_company?id=2313633"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fist-management-services-inc-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fist-management-services-inc-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fist-management-services-inc-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ist-management-services-inc-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fist-management-services-inc-facilities-coordinator"}]}