{"id":4094802,"url":"https://alion.io/job/isupport-worldwide-property-management-assistant","title":"Property Management Assistant","company":{"id":3775689,"name":"iSupport Worldwide","domain":"isupportworldwide.com","url":"https://alion.io/company/isupportworldwide","size_band":"501-1000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pasig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-11-06T00:00:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-12T07:35:01Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"The Property Management Assistant serves as a key support partner to the Property Manager, providing administrative coordination and operational support to enhance the efficiency and effectiveness of the assigned property portfolio. This role is responsible for handling a wide range of administrative functions, including correspondence, scheduling, documentation management, reporting, and office coordination, while ensuring the confidentiality of sensitive and time-critical information.\nThe ideal candidate is a highly organized, detail-oriented, and self-motivated professional with strong communication, typing, and Microsoft 365 skills. They possess the ability to follow through and manage a wide variety of situations and administrative challenges, while successfully handling multiple tasks simultaneously to completion with minimal supervision.\nKey Responsibilities:\nAdministrative Support\nProvide day-to-day administrative assistance to the Regional Property Manager and team members to effectively manage assigned properties and communities\nPrepare, format, and maintain documents, reports, spreadsheets, presentations, letters, notices, rent rolls, forms, memoranda, and other correspondence as directed by the Regional Property Manager\nOrganize and maintain electronic and physical filing systems, ensuring all property files are organized and kept up to date\nAssist with data entry, record keeping, document management, and timely processing of resident applications in accordance with company standards\nComplete new and ongoing projects, objectives, special assignments, and other tasks as directed by the Regional Property Manager and Upper Management/Owners\nReport back to the Regional Property Manager regarding the status, handling, and follow-through of property-related issues\nCommunication & Correspondence\nManage email communications and respond to inquiries professionally and promptly\nRespond to incoming calls and inquiries from residents, on-site managers, vendors, property owners, and other stakeholders as directed by the Regional Property Manager\nDraft, proofread, and edit business correspondence, reports, and meeting notes\nServe as a point of contact for internal and external stakeholders\nCoordinate information flow between teams and departments\nScheduling & Coordination\nCoordinate administrative activities and ensure assigned projects and objectives are completed on time\nManage calendars, schedule meetings, and coordinate appointments\nOrganize virtual and in-person meetings, including preparing agendas and meeting materials\nMonitor deadlines and follow up on action items as needed\nMicrosoft 365 Administration\nUtilize Microsoft Outlook for calendar and email management\nCreate and maintain documents using Microsoft Word\nManage and analyze data using Microsoft Excel\nDevelop presentations using Microsoft PowerPoint\nSupport document sharing, version control, and file organization across Microsoft 365 platforms\nGeneral Office Support\nMaintain confidentiality of sensitive company, resident, property, and business information\nSupport process improvements and administrative efficiencies\nParticipate in required training programs and professional development activities\nDirect, train, or provide guidance to other administrative staff as needed\nPerform other administrative duties as assigned\nRequirements\nRequired Qualifications:\nAt least 1-3 years of experience in an Administrative Assistant, Office Assistant, Executive Assistant, or similar support role\nPrior experience in copywriting, or at least a high level of competency for letter writing, proofreading, creation of various items of print, etc.\nAdvanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint)\nGeneral proficiency in basic mathematical functionality and ability to apply concepts such as fractions and percentages, to practical situations\nAbility to manage and prioritize multiple tasks and projects with efficiency and accuracy with successful completion in a timely manner\nAbility to read, analyze and interpret documents and to respond effectively to inquiries or complaints\nAbility to define problems, collect data, establish facts, and draw valid conclusions\nExcellent written and verbal English communication skills\nStrong scheduling, coordination, and organizational abilities\nAbove-average typing speed and high level of accuracy\nProficient in business correspondence and professional email etiquette\nStrong attention to detail and ability to maintain confidentiality\nStrong problem-solving and interpersonal skills\nSelf-motivated, proactive, and able to work with minimal supervision\nPreferred Qualifications:\nBachelor's degree in Business Administration, Office Administration, Communications, or a related field (equivalent work experience may be considered)\nExperience supporting multiple stakeholders in a professional office environment\nExperience with calendar management for executives or leadership teams\nFamiliarity with project coordination and meeting management\nExperience using collaboration and productivity tools within Microsoft 365 environments\nBenefits\nFree lunch meal, fruits, snacks, and drinks\nOnsite gym with a free professional instructor\nWeekly fitness activity and an annual fitness challenge where you can win up to Php 70,000\nWeekly engagement activities with prizes that are up to Php 3,000\nFree upskilling academy to improve your performance and skillset\nState-of-the-art facilities from toilets to your workstation\nAmenities such as sleeping quarters, game area, chat room, shower room","description_format":"text","description_chars":5579,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","IT Outsourcing & Dedicated Teams","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-11T20:53:23Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring 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