{"id":295291,"url":"https://alion.io/job/itac-administrative-project-assistant","title":"Administrative / Project Assistant","company":{"id":5237,"name":"ITAC","domain":"itac.us.com","url":"https://alion.io/company/itac","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Piscataway, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":76000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-19T00:00:00Z","employer_posted_date":"2026-08-19","last_verified_at":"2026-10-12T20:11:04Z","board_verified":true,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":54},"description":"ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina, and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.\nITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.\nWe hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.\nThis is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is full time contract work anticipated to last 6 months with potential to direct hire with the client. The position will also require the employee work onsite at the client’s West Haven, CT, and/or Piscataway, NJ location. Please only apply if these requirements are agreeable to you.\nOverview:\nWe are seeking a Project Administrator to support a Client’s portfolio of capital projects within an active manufacturing environment. This role will be responsible for providing administrative and coordination support to project managers and project teams, ensuring project documentation, reporting, communications, and tracking activities are organized and maintained throughout the project lifecycle. The ideal candidate will be highly organized, detail-oriented, and experienced supporting projects within an industrial manufacturing, engineering, or construction environment.\nResponsibilities:\nProvide administrative support to project managers and project teams throughout all phases of project execution. \nMaintain project documentation, records, files, correspondence, and reports in accordance with company standards. \nCoordinate project meetings, prepare agendas, document meeting minutes, and track action items to completion. \nAssist with project scheduling activities, milestone tracking, and status reporting. \nSupport project controls processes by collecting, organizing, and maintaining project data. \nCoordinate communication between project stakeholders, contractors, vendors, and internal departments. \nMonitor project documentation workflows, including submittals, RFIs, change requests, and approvals.\nAssist with procurement activities, purchase orders, vendor onboarding, and contract documentation. \nPrepare recurring project reports, presentations, and dashboards for leadership and project teams. \nEnsure project records are accurate, complete, and maintained throughout the duration of the project. \nSupport budget tracking activities and assist with invoice processing and expense documentation. \nIdentify administrative process improvements that enhance project efficiency and execution.\nRequirements\nBachelor's degree in Business Administration, Project Management, Communications, or a related field along with 3 years of relevant project administration experience, OR at least 5 years of relevant project support experience without a degree.\nRelevant experience supporting projects within a manufacturing, engineering, construction, or industrial environment.\nStrong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.\nExperience maintaining project documentation and supporting project reporting requirements.\nProficient in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.\nAbility to work effectively with cross-functional teams in a fast-paced environment.\nExcellent verbal and written communication skills.\nStrong attention to detail and commitment to data accuracy.\nPreferred Skills\nExperience supporting large-scale capital projects, manufacturing projects, or industrial facility improvements.\nFamiliarity with project management methodologies and project lifecycle processes.\nExperience with project management and document control systems such as Procore.\nKnowledge of procurement, vendor management, and contract administration processes.\nExperience preparing executive-level reports, presentations, and project dashboards.\nStrong customer service mindset and ability to build positive working relationships across project teams.\nBenefits\nFrom internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as\nHealth, Vision, and Dental Insurance\n401k & ESOP\nLife Insurance\nShort & Long-Term Disability\nPaid Time Off\nPaid Holidays\nEmployee Assistance Program\nProfessional Development\nWellness Program\nSafety Incentive Program\n24/7 Chaplain Care\nThe typical base salary range for this position is between $50,000-$90,000","description_format":"text","description_chars":6241,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Dental insurance","Life insurance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-09-05T14:41:32Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long shot","p_open":1,"p_active":0.418,"p_room":0.35,"age_days":54,"expected_fill_days":26,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/itac-administrative-project-assistant","json_url":"https://alion.io/job/itac-administrative-project-assistant.json","meta":{"generated_at":"2026-10-12T22:32:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36736,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5237},"rest":"https://alion.io/mcp/rest/get_company?id=5237"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fitac-administrative-project-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fitac-administrative-project-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fitac-administrative-project-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/itac-administrative-project-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fitac-administrative-project-assistant"}]}