{"id":1344283,"url":"https://alion.io/job/ithaca-college-administrative-assistant-physician-assistant-program","title":"ADMINISTRATIVE ASSISTANT - PHYSICIAN ASSISTANT PROGRAM","company":{"id":1765126,"name":"Ithaca College","domain":"ithaca.edu","url":"https://alion.io/company/ithaca-edu","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":19,"currency":"USD","period":"hour","gross":null,"usd_annual":38000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-09T16:26:41Z","employer_posted_date":"2026-07-09","last_verified_at":"2026-10-24T11:33:10Z","board_verified":true,"closed_at":null,"days_open":106,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":106},"description":"Job Summary:\nServe as a member of a dynamic and collaborative administrative support team within Ithaca College, in a forward-facing role supporting college academic operations at the departmental, school, and college-wide levels. Administrative duties may vary but generally includes assisting with managing student academic data and status, maintaining files and processing forms, assigning advisors, preparing and reviewing reports, course scheduling and enrollment, events, orientation, registration, processing invoices and payments, taking meeting minutes or preparing correspondence, responding to phone calls or emails, ordering course materials and supplies, and other departmental needs as requested. Administrative duties to support school or college academic needs may vary but generally include providing administrative support for committees, admissions events, orientation, ceremonies, community partnership events, or website/marketing/social media.\nSupervision: \nThis position reports to: PA Program Director\nCore Responsibilities:\nServe as a forward-facing resource person to faculty, staff, students, prospective students, and families to assist and make appropriate referrals as needed to other resources. Requires an understanding of undergraduate and graduate degree programs and opportunities. \nProvide general administrative support to a department(s) (e.g. meeting minutes; scheduling meetings; accreditation related activities; midterms/finals/comprehensive practical exams; reserving rooms; preparing and composing letters, reports, lists, and other correspondence; and greeting visitors).\nAssist with course scheduling process for a department(s).\nGather and organize course syllabi from faculty within a department(s) each semester/term. \nSupport tracking of enrolled students within a degree program, assignment of advisors, cohort lists, etc.\nAssist with academic status review process, notification letters, dean’s list, and departmental awards. \nCollaborate on annual updates of undergraduate and graduate catalog pages.\nSupport updating relevant website pages and social media (as applicable).\nSupport academic events including recruitment and orientation events (e.g., collaborate with Conference and Event Services, scheduling, processing payments, etc).\nAssist with the faculty/staff search and hiring process including preparing the itinerary, arranging travel and lodging details, scheduling room, coordinating with relevant offices, etc.\nMaintain designated spaces and equipment and report needed repairs to facilities.\nOrder supplies and equipment following school and college processes.\nSupport budget management (e.g., travel, procurements, expense reconciliation).\nHire, train, and supervise student workers.\nAttend meetings as required including departmental, school-wide, all-college, and all-staff meetings.\nPerform duties and interact with others consistent with Ithaca College expectations of creating an environment supportive of diversity, equity, inclusion, and belonging.\nOther duties as assigned.\nSchool and College-Wide Responsibilities\nProvide collaborative administrative support for committees and the dean’s office as assigned. \nSupport preparation for and implementation of admissions event or other recruitment programming. This may include weekend duties.\nSupport preparation for and implementation of community partnership events. This may include travel to an off-campus location.\nSupport preparation for and implementation of school-wide or college events, guest speakers, ceremonies, or other activities as needed. This may include evening or weekend duties.\nQualifications\nAssociates degree and a minimum of 2 years office experience or the equivalent combination of education and experience; excellent attention to detail; strong organizational, interpersonal, verbal, and written communication skills; previous experience maintaining departmental budgets and expenditures; basic record keeping skills; ability to prioritize projects, handle multiple tasks and meet deadlines; in-depth knowledge of various word processing, spreadsheet and database software applications are required. Previous experience working within an educational setting is preferred.\nWork Environment\nThe work location will be on the downtown Ithaca Commons in our Physician Assistant Rothschild Building (parking is not provided but is accessible by the TCAT bus system).\nMost of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various materials on campus, or participate in off-campus events, requiring the ability to walk or drive or make other travel arrangements. Evening or weekend work may be requested.\nThis position is 37.5 hours per week, 52 weeks per year.\nApplication Instructions:\nInterested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or .\nIthaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.\nVisa sponsorship is not provided for this position.\nHiring Range:\n$18.50 to $19.65 per hour, commensurate with qualifications and experience.\nWe pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:\nHealthcare including vision and dental\nGenerous Paid Time Off Policies\n403B Retirement Savings Plan with Matching Employer Contribution\nEAP\nFlexible Work Plans\nEducational Benefits\nCareer-Enhancing Trainings\nFor an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness\nIn an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.","description_format":"text","description_chars":6374,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Media & Entertainment"],"lifecycle":[{"event":"open","at":"2026-09-27T16:08:49Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3 · green card filings: 1","filings_12m":3,"filings_prev_12m":8,"green_card_filings_12m":1,"median_offered_wage_usd":68750,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.274,"p_room":0.28,"age_days":106,"expected_fill_days":24,"reasons":["conf:4","win:tail","crowd:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":38000,"is_top_pay":false},"html_url":"https://alion.io/job/ithaca-college-administrative-assistant-physician-assistant-program","json_url":"https://alion.io/job/ithaca-college-administrative-assistant-physician-assistant-program.json","meta":{"generated_at":"2026-10-24T12:13:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17529,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1765126},"rest":"https://alion.io/mcp/rest/get_company?id=1765126"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fithaca-college-administrative-assistant-physician-assistant-program"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fithaca-college-administrative-assistant-physician-assistant-program"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fithaca-college-administrative-assistant-physician-assistant-program"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ithaca-college-administrative-assistant-physician-assistant-program\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fithaca-college-administrative-assistant-physician-assistant-program"}]}