{"id":1858789,"url":"https://alion.io/job/itp-executive-assistant-to-the-ceo","title":"Executive Assistant to the CEO","company":{"id":96479,"name":"ITP Media Group","domain":"itp.com","url":"https://alion.io/company/itp-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"B","score":77,"open_postings":18,"ghost_share":0.056,"stale_share":0.944,"repost_share":0.056,"time_to_fill_p50_days":12,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":16000,"max_usd":34000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-16T07:24:40Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-28T07:59:30Z","board_verified":true,"closed_at":null,"days_open":42,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":42},"description":"ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.\nFrom luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.\nRole Overview\nWe are looking for an organised, proactive and professionalExecutive Assistant to support the CEO and help keep day-to-day activities running smoothly.\nThe EA will be responsible for managing the CEO’s schedule, travel, meetings and day-to-day priorities, while ensuring that important tasks and follow-ups are handled efficiently. The role requires someone who is discreet, reliable, detail-oriented and comfortable working in a fast-paced environment.\nThe ideal candidate will be confident working with senior stakeholders, able to anticipate the CEO’s needs and manage multiple priorities with minimal supervision.\nKey Responsibilities\nManage the CEO’s calendar, meetings and appointments.\n\nCoordinate meetings, prepare agendas and take meeting notes and action points.\n\nFollow up with relevant teams to ensure actions and deadlines are completed.\n\nArrange all business travel, including flights, hotels, visas and transfers.\n\nHelp manage the CEO’s daily priorities and ensure important matters are followed up.\n\nPrepare and coordinate reports, updates, documents and presentations as required.\n\nDraft and manage emails, letters and other correspondence on behalf of the CEO.\n\nManage the CEO’s expenses, petty cash and basic payments.\n\nCarry out research and gather information for the CEO when required.\n\nCoordinate the CEO’s attendance at meetings, events and conferences.\n\nBuild strong relationships across the business to quickly obtain information and updates.\n\nHandle confidential and sensitive business information with a high level of discretion.\n\nSupport the CEO with ad-hoc projects and personal requests related to their role.\n\nBe proactive in identifying what needs to be done and ensuring the CEO is well prepared for meetings, travel and key commitments.\n\nSkills & Experience\n3+ years' experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive.\n\nPrevious experience supporting a CEO or C-suite executive is preferred.\n\nStrong proficiency inoffice, communication anddigital tools, withthe ability toquickly learn andadapt to newplatforms.\n\nExcellent organisation and time-management skills.\n\nStrong written and verbal communication skills.\n\nExcellent attention to detail.\n\nProficient in Microsoft Office, particularly Word, Excel and PowerPoint.\n\nAble to manage multiple priorities in a fast-paced environment.\n\nProactive, resourceful and able to work with minimal supervision.\n\nProfessional and confident when dealing with senior executives and stakeholders.\n\nStrong follow-up and problem-solving skills.\n\nAble to handle confidential information with complete discretion.\n\nFlexible to accommodate occasional evening and weekend requirements.\n\nExperience in the media industry is an advantage.","description_format":"text","description_chars":3145,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T20:27:30Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long 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