{"id":1858796,"url":"https://alion.io/job/itp-executive-assistant","title":"Executive Assistant","company":{"id":96479,"name":"ITP Media Group","domain":"itp.com","url":"https://alion.io/company/itp-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":90,"open_postings":10,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab 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Overview\nThe successful candidate will provide high-level executive and administrative support to the CEO, while also assisting with events, projects, and business initiatives.\nThe role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests.\nKey Responsibilities\nManage executive calendars, meetings, agendas, and follow-up actions.\n\nCoordinate travel arrangements, itineraries, expenses, and confidential documentation.\n\nPrepare reports, presentations, correspondence, and administrative documents.\n\nManage CRM updates, records, and general business administration.\n\nAct as a key point of contact for internal teams and external stakeholders.\n\nSupport planning and delivery of events, conferences, and meetings.\n\nCoordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.\n\nSupport live event delivery and liaise with technical teams to ensure smooth execution.\n\nMaintain event trackers, budgets, invoices, and post-event reporting.\n\nConduct research and provide ad hoc support as required.\n\nPerson Requirements\nStrong administrative, organisational, and coordination skills.\n\nExcellent written and verbal communication skills.\n\nHighly organised with strong attention to detail and the ability to manage multiple priorities.\n\nProfessional, discreet, and able to handle confidential information.\n\nProactive, adaptable, and able to anticipate business needs.\n\nStrong problem-solving skills with a solutions-focused approach.\n\nAbility to build effective relationships with senior executives, internal teams, and external stakeholders.\n\nAbility to work independently as well as collaboratively within a team.\n\nFlexible approach with the ability to support occasional events outside normal working hours.\n\nQualifications / Experience\nMinimum High School Diploma / GCSE.\n\n3+ years’ experience in an Executive Assistant, Personal Assistant, or similar role.\n\nExperience supporting senior executives and coordinating events is 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