{"id":3011382,"url":"https://alion.io/job/itrs-interim-office-manager","title":"Interim Office Manager","company":{"id":678823,"name":"ITRS","domain":"itrsgroup.com","url":"https://alion.io/company/itrsgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":93,"open_postings":17,"ghost_share":0,"stale_share":0.294,"repost_share":0,"time_to_fill_p50_days":54,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T15:29:25Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-25T19:43:16Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"At ITRS, we make society’s critical technology work. Our mission is to deliver automated and holistic IT observability solutions that safeguard critical applications and enable innovation. We are the only monitoring and observability platform designed for the most demanding and regulated industries - trusted by 90% of Tier 1 capital markets firms.\nWe believe when our team thrives, so do our customers. With us, you’ll find:\nA culture that backs you - We’re proud to be a Great Place to Work for multiple years in a row due to our inclusive, supportive environment. \nWork that matters - Make a real difference with 1,000s of global customers in industries that keep the world running, including 9 out of 10 top investment banks. \nRoom to grow - Whether you're starting your career or bringing years of experience, we’re committed to your development. Just ask our team members who’ve been excelling here for 10+ years. \nWith headquarters in London and teams across the US, Europe, and Asia, ITRS combines the agility of a high-impact tech business with the stability of a private equity-backed global partner.\nScope of Role\nWe are looking for an Interim Office Manager to cover a six-month sabbatical, from January to July 2027. You will keep our offices running smoothly, safely and on budget while our Office Manager is away, and keep key projects moving so everything is in good shape at hand-back.\nBased in our London office and part of the People team, you will lead our administration team of 3 people and work closely with our EA . You will be the go to person for facilities, health and safety, and the day-to-day running of the office, for everyone from new starters to the executive team.\nAs an Interim Office Manager, you will:\nOffice Management\nLead the Administration team and oversee the day-to-day running of all global office locations.\nAct as the primary contact for facilities and maintenance, and the key liaison with landlords, building management and workplace service providers.\nCoordinate office repairs, maintenance and operational improvements.\nManage new starter office onboarding, visitor arrangements and office access.\nProduce and distribute the quarterly office attendance report for our London and Manila offices.\nOrganise meeting rooms, catering, hospitality, courier services and business travel.\nManage office service contracts and monthly workplace payments, and procure supplies, equipment and branded merchandise.\nHealth & Safety\nKeep all offices compliant with workplace health and safety requirements, working with the Office Administrator and local Office Managers.\nComplete weekly health and safety checks, maintain risk assessments, and coordinate annual audits and inspections.\nRun the Fire Marshal and First Aid programmes, including training and certification.\nManage Display Screen Equipment (DSE) and homeworking assessments, and coordinate workplace and home office equipment.\nKeep health and safety records up to date in line with company policy and local legislation.\nEvents, Social & ESG\nManage office social and engagement budgets across our global locations.\nSupport the planning and delivery of social events and internal company events.\nKeep our workplace sustainability initiatives on track, working with the ESG committee. \nRequirements\nExperience as an Office Manager or senior administrator, overseeing facilities across multiple offices or regions.\nKnowledge of workplace health and safety requirements and legislation.\nExperience managing a team.\nExperience in a global organisation, supporting executives and senior leaders across time zones.\nStrong organisational skills and attention to detail, with the ability to prioritise competing tasks.\nConfidence to work autonomously and get up to speed quickly with little direction.\nA proven ability to handle confidential and sensitive information with discretion.\nExcellent written and verbal communication, and the ability to build relationships with staff, senior leaders and external partners.\nA strong internal customer service attitude and a forward-thinking, problem-solving approach.\nProficiency in Microsoft Outlook, Word, Excel and PowerPoint.\nBenefits\n Health Insurance and Dental Health Cover for you and your dependants\n Employee Assistance Programme\n Pension\n Flexible Hybrid Working\n Enhanced Parental Leave\n Travel Insurance\n Life Assurance\n Income Protection\n Referral Bonus\n Buy and Sell Holiday\n Training Reimbursement\n ITRS is an Equal Opportunity employer and Inclusion is part of our everyday life. We celebrate diversity and pride ourselves on providing an environment where all employees can be their authentic selves and have a voice, allowing everyone to contribute equally. We remain committed to advocating inclusion, diversity, and equality into our ITRS family as we grow and enrich our business.\nWe welcome applications from everyone in the community as we recognise that a diverse workforce is a stronger workforce.","description_format":"text","description_chars":4957,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Health insurance","Home office","Hybrid work","Parental leave"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology","Observability & APM"],"lifecycle":[{"event":"open","at":"2026-10-21T15:29:25Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-24T06:24:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":3,"expected_fill_days":54,"reasons":["conf:1","urgency","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/itrs-interim-office-manager","json_url":"https://alion.io/job/itrs-interim-office-manager.json","meta":{"generated_at":"2026-10-25T20:04:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28458,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678823},"rest":"https://alion.io/mcp/rest/get_company?id=678823"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fitrs-interim-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fitrs-interim-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fitrs-interim-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/itrs-interim-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fitrs-interim-office-manager"}]}