{"id":2358121,"url":"https://alion.io/job/itv-personal-assistant-2","title":"Personal Assistant","company":{"id":18472,"name":"ITV","domain":"itv.com","url":"https://alion.io/company/itv-news","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":56000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Gemini","optional":true}],"status":"live","first_seen_at":"2026-10-12T09:28:56Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T09:24:36Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Main Responsibilities\nExecutive Support\nProactively manage complex and evolving diaries, balancing multiple priorities across international time zones, for: \nDirector of Production - International Studios\nDirector of Finance - International Studios\nDirector of Legal & Business Affairs - International Studios\nDirector of HR - International Studios\nDirector of Legal & Business Affairs - Non-Scripted UK\nBuild trusted working relationships with each executive, understanding their priorities and anticipating future needs.\nProtect executive time by identifying conflicts, resolving issues before they arise and ensuring priorities remain aligned to business needs.\nManage confidential information with absolute discretion and professionalism.\nCoordinate meeting requests and day-to-day administration, ensuring timely responses and excellent stakeholder management.\nExecutive Travel & Financial Administration\n\nTake ownership of all UK and international travel arrangements, creating seamless end-to-end itineraries including flights, accommodation, transfers, meeting schedules, travel documentation, restaurant reservations where appropriate and contingency planning. \nManage executive expenses, purchase orders and invoice processing accurately and efficiently.\nAdministrative Support\n\nCoordinate internal and external meetings across multiple international time zones, liaising with attendees and managing any scheduling changes.\nManage meeting logistics, including room bookings, refreshments, agendas and presentation materials.\nPrepare clear and engaging presentations using Google Workspace, in line with established templates. \nAttend meetings, take accurate minutes and circulate meeting notes and recordings. \nSupport internal communications, presentations and department updates. \nOrganise conferences and events, including coordinating speakers, arranging restaurant bookings and managing related logistics.\nMaintain organised filing systems and documentation across Google Drive. \nBuild excellent relationships with PAs and stakeholders across ITV Studios and internationally.\nSupport the wider International Studios team as needed.\nKey Skills/ Experience Required\nEssential Experience\nSignificant PA experience supporting senior executives within a fast-paced organisation. \nExperience managing multiple senior stakeholders and competing priorities. \nProven experience coordinating complex international travel. \nStrong financial administration experience, including expenses, purchase orders and invoice management. \nAdvanced knowledge of Mac and Google Workspace (Gmail, Calendar, Docs, Sheets and Slides). \nDesirable Experience\nExperience working within an international environment, including coordinating meetings across multiple time zones. \nPrevious experience within the broadcasting, television or wider media industry. \nExperience using Gemini or other AI tools to support day-to-day tasks and improve efficiency. \nYou'll be someone who:\nThinks ahead and anticipates what's needed before being asked. \nHas exceptional organisational skills and attention to detail. \nIs calm, adaptable and solutions-focused in a fast-changing environment. Demonstrates excellent judgement and can confidently prioritise competing demands. \nBuilds trusted relationships with colleagues at every level. \nCommunicates with warmth, professionalism and confidence. \nIs naturally collaborative and enjoys working as part of a team. \nTakes ownership, follows things through and consistently delivers to a high standard.\nMaintains complete discretion when handling confidential information. \nBrings energy, positivity and a genuine desire to help others succeed.\nThe successful candidate will become a trusted partner to five senior executives. They will be recognised for creating calm from complexity, keeping priorities moving, anticipating challenges before they arise and helping International Studios operate at their very best.\nUnusual challenges or circumstances (e.g. travel, hours of work, short notice cover) Supporting five senior leaders requires excellent judgement, flexibility and the ability to balance competing priorities in a fast-paced international environment. Occasional early mornings, evenings or out-of-hours support may be required to accommodate international travel and global teams.","description_format":"text","description_chars":4313,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Broadcasting","TV Production","Streaming & OTT Platforms"],"lifecycle":[{"event":"open","at":"2026-10-12T15:15:27Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":15,"reasons":["conf:2","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/itv-personal-assistant-2","json_url":"https://alion.io/job/itv-personal-assistant-2.json","meta":{"generated_at":"2026-10-13T09:52:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14968,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":18472},"rest":"https://alion.io/mcp/rest/get_company?id=18472"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fitv-personal-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fitv-personal-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fitv-personal-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/itv-personal-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fitv-personal-assistant-2"}]}