{"id":3263732,"url":"https://alion.io/job/ivy-tech-community-college-human-resources-coordinator-2","title":"Human Resources Coordinator","company":{"id":1797959,"name":"Ivy Tech Community College","domain":"ivytech.edu","url":"https://alion.io/company/ivytech","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":151,"ghost_share":0,"stale_share":0.947,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Marion, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":53000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-04T04:00:37Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"The Human Resources (HR) Coordinator serves as the first point of contact for internal and external customers who seek assistance from the HR Department for the Anderson Campus and Marion Campus of Ivy Tech Community College. This position performs a board range of HR and office administrative support functions and requires regular travel between both campuses to provide HR support and maintain consistent service at each location. Coordinates HR functions such as posting positions, updating job descriptions and positions, conducting background checks, coordinating employee onboarding and offboarding activities, processing compensation and classification changes, maintaining employee personnel files, inputting data into the HRIS (Workday) related to employees and positions, auditing biweekly payroll, and related activities. Ensures a cooperative, flexible, and supportive working relationship with all employees. Assists the Executive Director of Human Resources with special assignments as needed.MAJOR RESPONSIBILITIES:\nTravel regularly between Anderson and Marion campuses to provide day-to-day administrative support for Human Resources, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, and coordinating logistics for various HR departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc.).\nServe as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college).\nSupport the end-to-end hiring process for vacant positions, ensuring a positive and efficient recruitment experience; this may include screening, scheduling, and managing the interview process on behalf of hiring managers.\nManage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc.).\nAdminister the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed.\nAdminister Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions.\nManage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.\nMaintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance).\nRun standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs.\nAccurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations).\nSupport employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking.\nSupport HR and management training across the employee lifecycle by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned.\nThis is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.\nSUPERVISION RECEIVED: Executive Director of Human Resources\nSUPERVISION GIVEN: None\nHIRING RANGE: $19.00-$21.00 an hour\nEDUCATION AND EXPERIENCE:\nAssociate degree in a related field or technical/industry certification with substantial related experience. In lieu of an associate degree, three to five years of relevant human resources or administrative experience.\nMinimum of two years’ work experience in an administrative or support role.\nMust be a proactive, collaborative, conscientious, and results-oriented\nindividual with a positive attitude and excellent oral and written communication skills.\nSound judgment, good math and analytical skills, and ability to adapt to changing priorities are essential.\nDemonstrated ability to prioritize and process a high volume of detailed work with accuracy.\nMust be proficient with Excel, Outlook, Word, PowerPoint, and Visio. Experience with Workday preferred.\nMust be able to prepare correspondence, maintain confidentiality of sensitive data, be an outstanding team player, and have excellent customer service skills.\nMust demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees where every individual feels respected and valued.\nMust be able to travel regularly between the Anderson and Marion campuses to meet the operational needs of the Human Resources Department.\nIvy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:\nHealth & Wellness\nMultiple medical plan options paired with a Health Savings Account with a generous employer contribution\n\nDental plan with no-cost preventive services and coverage for orthodontia\n\nVision plan with low-cost exams and allowances for glasses or contact lenses\n\nEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources\n\nWellness program with opportunities to earn $250 in Wellness Rewards\n\nFlexible Spending Accounts for healthcare (limited purpose) and dependent care\n\nRetirement & Financial Security\n10% employer retirement contribution, fully vested after two years\n\nBasic life insurance equal to annual salary paid by the College, with optional supplemental coverage\n\nShort-term and long-term disability benefits\n\nEducational Benefits\nFee remission for employees, spouses, and dependent children\n\nTuition assistance for undergraduate, graduate, and doctoral programs\n\nPaid professional development opportunities\n\nWork-Life Balance\nGenerous paid time off, including vacation, sick leave, holidays, and winter recess\n\nFlexible work arrangements where available\n\nPaid childbirth recovery leave (8 weeks)\n\nPaid parental leave (4 weeks)\n\nAdditional Perks\nEligibility for Public Service Loan Forgiveness\n\nAdditional discounts on gym memberships, transportation, and various retail services\n\nIvy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.\nNote: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.\nIvy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.","description_format":"text","description_chars":8029,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Gym membership","Life insurance","Parental leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Vocational Education"],"lifecycle":[{"event":"open","at":"2026-10-26T07:20:41Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 1","filings_12m":6,"filings_prev_12m":11,"green_card_filings_12m":1,"median_offered_wage_usd":55357,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":12,"expected_fill_days":40,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/ivy-tech-community-college-human-resources-coordinator-2","json_url":"https://alion.io/job/ivy-tech-community-college-human-resources-coordinator-2.json","meta":{"generated_at":"2026-11-04T17:25:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26684,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1797959},"rest":"https://alion.io/mcp/rest/get_company?id=1797959"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fivy-tech-community-college-human-resources-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fivy-tech-community-college-human-resources-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fivy-tech-community-college-human-resources-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ivy-tech-community-college-human-resources-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fivy-tech-community-college-human-resources-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3263732}},{"tool":"search_jobs","arguments":{"company":"ivytech.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3263732},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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