{"id":2504837,"url":"https://alion.io/job/ixl-learning-administrative-assistant","title":"Administrative Assistant","company":{"id":5384,"name":"IXL Learning","domain":"ixl.com","url":"https://alion.io/company/ixl-learning","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":76,"open_postings":38,"ghost_share":0,"stale_share":0.974,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Mateo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70300,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T14:45:59Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-23T08:40:15Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"IXL Learning, a global edtech leader with personalized learning products used by millions of students worldwide, is looking for an Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges.\nThis is a full-time position that requires you to be in our IXL headquarters office in San Mateo, CA. The work schedule for this role is Monday-Friday in the office. \nWHAT YOU'LL BE DOING\nBuild in-depth knowledge of company operations, policies, and procedures\nCoordinate daily calendars including scheduling appointments and meetings\nHelp manage and book travel arrangements\nCompose, prepare and maintain confidential correspondence, reports, and other documents\nPlan and manage logistics for on-site workshops, annual meetings, and other events\nCoordinate with vendors on materials/services for marketing and professional learning programs\nCompile and file expense reports\nSupport the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules\nCoordinate and take the lead on special projects\nProvide support to broader administrative and operations teams as requested\nWHAT WE'RE LOOKING FOR\nBachelor’s degree\n1-3 years of experience as an administrative, executive or office assistant\nExperience with calendaring/scheduling and handling travel arrangements\nExceptional organizational skills, commitment to accuracy, detail, and follow-up \nSelf-starter with strong problem-solving skills who thrives in a fast-paced environment\nAbility to prioritize multiple tasks and projects \nExperience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence\nAbility to proactively anticipate the needs of our executives \nStrong written and oral communication skills\nAbility to collaborate and build relationships with other IXLers\nHigh level of discretion and sound judgment\nValid driver's license and a safe driving record\nOur salary ranges are determined by role, level, and location. The base salary range for this full-time position is $70,300 - $75,000 + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.\nABOUT IXL LEARNING\nIXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:\n1 in 4 students in the United States uses IXL.com\nRosetta Stone provides an immersive learning experience for 25 languages\nWyzant is the nation's largest community of tutors, covering 300+ subjects\n Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources\nOur mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.\nAt IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. 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