{"id":3663573,"url":"https://alion.io/job/j-d-irving-executive-assistant-2","title":"Executive Assistant","company":{"id":1997101,"name":"J.D. Irving","domain":"jdirving.com","url":"https://alion.io/company/jdirving-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":78,"open_postings":130,"ghost_share":0,"stale_share":0.877,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint John, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":44000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":46527},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-02T20:45:47Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T23:52:38Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.\nThe salary range for this role is $44,000-$65,000.\n Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.\nManage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.\nCoordinate travel arrangements, accommodations, and itineraries as required.\nPrepare meeting agendas, presentations, briefing materials, and supporting documentation.\nCoordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.\nArrange meeting logistics, including facilities, technology, catering, and related services.\nRecord meeting notes and follow up on action items when required.\nSupport communication between executives and internal and external stakeholders.\nManage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.\nMaintain accurate records, files, and confidential documents in accordance with company standards.\nAssist with the preparation of reports, presentations, dashboards, and executive communications.\nCoordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.\nManage day-to-day administrative activities and provide general office support as required.\nMaintain and update executive and business-related information, databases, and records.\nUtilize collaboration and productivity tools to support efficient workflows and information sharing.\nIdentify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.\nSupport the adoption of new technologies and tools that improve productivity, meeting management, and document control.\n Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.\n4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.\n\nExperience with Dynamics 365, Power BI, and other business systems would be considered an asset.\n\nExceptional organizational, prioritization, and time-management skills.\n\nProven ability to manage multiple priorities and deadlines in a fast-paced environment.\n\nStrong verbal and written communication skills with a professional and proactive approach.\n\nDemonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.\n\nStrong interpersonal skills with the ability to build relationships across all levels of the organization.\n\nCommitment to confidentiality, professionalism, and sound judgment.\n\nAdaptable, resourceful, and eager to learn new systems and processes.","description_format":"text","description_chars":3310,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Forestry","Logistics","Paper & Pulp Manufacturing"],"lifecycle":[{"event":"open","at":"2026-11-03T04:32:53Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":33,"reasons":["conf:5","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":46527,"is_top_pay":false},"html_url":"https://alion.io/job/j-d-irving-executive-assistant-2","json_url":"https://alion.io/job/j-d-irving-executive-assistant-2.json","meta":{"generated_at":"2026-11-05T00:50:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1017,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1997101},"rest":"https://alion.io/mcp/rest/get_company?id=1997101"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fj-d-irving-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fj-d-irving-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fj-d-irving-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/j-d-irving-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fj-d-irving-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3663573}},{"tool":"search_jobs","arguments":{"company":"jdirving.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3663573},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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