{"id":2035004,"url":"https://alion.io/job/j-d-irving-intermediate-contracts-coordinator","title":"Intermediate Contracts Coordinator","company":{"id":1997101,"name":"J.D. Irving","domain":"jdirving.com","url":"https://alion.io/company/jdirving-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":80,"open_postings":66,"ghost_share":0,"stale_share":0.985,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dartmouth, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":50000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":173},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T14:44:07Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-11T19:08:57Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.\nThe Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.\nIf you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!\n Prepare, review, process, and administer contract documentation throughout the contract lifecycle.\n\nMaintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.\n\nMonitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.\n\nCoordinate with internal stakeholders to collect, validate, and manage contract-related documentation.\nIdentify documentation gaps or discrepancies and facilitate timely resolution.\n\nProcess invoice receipting and support contract-related payment activities in accordance with established procedures.\n\nVerify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.\n\nAct as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.\n\nGenerate reports, maintain tracking tools, and monitor contract administration metrics.\n\nIdentify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.\n\nSupport audit readiness activities by ensuring contract files meet organizational and compliance requirements.\n\n Education:\nDiploma in Business Administration, Legal Studies, Engineering Technology, or a related field.\n\nExperience:\n2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.\n\nExperience managing documentation, records, and version control processes.\n\nStrong organizational skills with exceptional attention to detail.\n\nExperience working with multiple stakeholders and managing competing priorities.\n\nProficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.\n\nStrong written and verbal communication skills.\n\nExperience working in engineering, marine, defense, government, or project-based environments is considered an asset.\n\nWe're committed to Diversity, Equity and Inclusion\nFleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.\nWe encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.\nIf you require accommodations during the recruitment process, please let us know-we're happy to help.","description_format":"text","description_chars":3574,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Logistics"],"lifecycle":[{"event":"open","at":"2026-10-07T15:39:10Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.614,"p_room":1,"age_days":2,"expected_fill_days":13,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/j-d-irving-intermediate-contracts-coordinator","json_url":"https://alion.io/job/j-d-irving-intermediate-contracts-coordinator.json","meta":{"generated_at":"2026-10-11T21:00:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9525,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1997101},"rest":"https://alion.io/mcp/rest/get_company?id=1997101"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fj-d-irving-intermediate-contracts-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fj-d-irving-intermediate-contracts-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fj-d-irving-intermediate-contracts-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/j-d-irving-intermediate-contracts-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fj-d-irving-intermediate-contracts-coordinator"}]}