{"id":2394520,"url":"https://alion.io/job/j-s-held-practice-operations-associate","title":"Practice Operations Associate","company":{"id":7312,"name":"J.S. Held","domain":"jsheld.com","url":"https://alion.io/company/j-s-held-llc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":65000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-12T19:28:37Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T04:42:31Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?\nJ.S. Held is a global consulting firm providing technical, scientific, and financial expertise. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, integrity, and clear analysis. We provide a comprehensive suite of services that helps clients navigate complex, contentious, and often time-sensitive situations. We are committed to our employees, our clients, and the communities we serve, and we encourage our people to achieve results that exceed expectations.\n We are seeking a dynamic and highly organized Operations Associate to support the Strategic Advisory Group across business operations, marketing and business development, financial administration, and other practice defining activities. This is a highly visible, service-oriented role for someone who can move comfortably between detailed execution and higher-level coordination, interface professionally with colleagues at every level, and respond quickly as priorities change.\nThe successful candidate will bring an ownership mindset to every assignment, with the judgment to recognize what is urgent, the discipline to track commitments through completion, and the flexibility to take on work of any size and have the mentality of nothing is too big or small to jump in and take care of. This person will serve as a dependable team member who uses technology, organization, and clear communication to keep initiatives moving and ensure important details do not fall through the cracks.\nJob Responsibilities\nProvide responsive day-to-day operational support to SAG leaders and team members, shifting focus as business needs and deadlines evolve.\nCoordinate work across senior leadership, practitioners, corporate functions, and external contacts while maintaining a polished and professional approach.\nSupport marketing and business development activities, including opportunity tracking, meeting preparation, follow-up actions, event support, and maintenance of marketing materials.\nCreate, update, and quality-check pitch decks, qualifications packages, presentations, and other client-facing materials in collaboration with subject-matter experts.\nAdminister CRM data and processes, including new opportunity entry, contact and account updates, pipeline hygiene, activity tracking, reporting, and follow-up reminders.\nMonitor accounts receivable, work in process, billing status, collections follow-up, and related reporting; coordinate with project teams and Finance to resolve issues promptly.\nPrepare and support client invoicing, including gathering backup, confirming billing details, tracking approvals, monitoring invoice status, and maintaining accurate records.\nDevelop and maintain trackers, dashboards, templates, shared workspaces, and process documentation that improve visibility, consistency, and accountability.\nCoordinate recurring and ad hoc meetings, prepare agendas and materials, capture decisions and action items, and follow through with owners until items are closed.\nAssist with onboarding, system access, internal requests, team communications, and other administrative or operational needs that help colleagues work effectively.\nUse Microsoft 365 and other business systems to streamline routine tasks, improve data quality, and identify practical opportunities for automation and process improvement.\nHandle confidential and sensitive information with care, sound judgment, and appropriate discretion.\nAnticipate needs, identify risks or missing information early, and escalate appropriately while offering practical solutions.\nTake on additional priorities as needed with a service mentality and a willingness to contribute wherever the team needs support.\n The successful candidate will demonstrate the following professional abilities and experience:\nExperience in operations, project coordination, team support, marketing and business development support, finance administration, or a comparable client-service environment.\nExceptional organization and follow-through, with a reliable system for managing multiple deadlines, requests, stakeholders, and recurring responsibilities.\nAbility to shift between strategic, analytical, administrative, and hands-on tasks without losing visibility into existing commitments.\nStrong service orientation and a consistent willingness to handle both high-profile assignments and routine details with equal care.\nProfessional presence and communication skills, with the confidence and judgment to work effectively across all organizational levels and with external contacts.\nWorking knowledge of marketing and business development workflows, presentation development, CRM administration, AR/WIP/billing management, and invoicing, or the ability to learn these areas quickly.\nAdvanced proficiency or strong aptitude with Microsoft PowerPoint, Excel, Word, Outlook, Teams, and SharePoint; interest in using technology and automation to improve work.\nAbility to produce accurate, polished, and client-ready work products, including presentations, trackers, reports, and written communications.\nSound judgment, discretion, and accountability when handling financial, client, personnel, or other confidential information.\nProactive problem-solving skills, intellectual curiosity, and willingness to learn unfamiliar systems, processes, and subject matter.\nAbility to work independently, ask effective questions, collaborate across functions, and keep stakeholders informed.\nComfort operating in a fast-paced environment where priorities may change and timely execution is essential.\n Additional Information\nThis role requires regular computer-based work, participation in virtual and in-person meetings, and the ability to manage time-sensitive priorities. Flexibility may be needed outside standard business hours when business or client needs require it. The work arrangement and any travel expectations will be determined based on team and business requirements.\nSome of the Benefits We Have Include\nJ.S. Held understands that our employees are people and that life sometimes requires flexibility. We work to provide an environment that supports our team’s needs.\nGenerous FTO policy\nMedical, dental, and vision insurance\n401(k) match\nCommuter benefit\nCompensation\nA reasonable estimate of the salary range for this role is $65,000-$80,000. Any offered salary is based on factors including skill set, experience, training, location, scope of role, and level of responsibility.\nOther Duties\nThis job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.\nBy submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.\nPlease explore what we’re all about at www.jsheld.com.\nEEO and Job Accommodations\nWe embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!\nJ.S. Held is an equal opportunity employer committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment in accordance with applicable law. Applicants who need a reasonable accommodation during the hiring process may contact  and include “Applicant Accommodation” in the subject line, along with the request and contact information.\nIf you are an individual with a disability and would like to request for a reasonable accommodation, please email  and include “Applicant Accommodation” within the subject line with your request and contact information.","description_format":"text","description_chars":8197,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Advisory, Valuation & Restructuring","Management Consulting","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-12T22:16:31Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 1","filings_12m":6,"filings_prev_12m":5,"green_card_filings_12m":1,"median_offered_wage_usd":158214,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":35,"reasons":["conf:1","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":false},"html_url":"https://alion.io/job/j-s-held-practice-operations-associate","json_url":"https://alion.io/job/j-s-held-practice-operations-associate.json","meta":{"generated_at":"2026-10-13T07:38:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11267,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7312},"rest":"https://alion.io/mcp/rest/get_company?id=7312"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fj-s-held-practice-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fj-s-held-practice-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fj-s-held-practice-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/j-s-held-practice-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fj-s-held-practice-operations-associate"}]}