{"id":3675479,"url":"https://alion.io/job/janus-henderson-personal-assistant-ftc","title":"Personal Assistant (FTC)","company":{"id":704052,"name":"Janus Henderson","domain":"janushenderson.com","url":"https://alion.io/company/janus-henderson","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":94,"open_postings":9,"ghost_share":0,"stale_share":0.222,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-03T10:48:28Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-10T07:28:17Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Why work for us?\nA career at Janus Henderson is more than a job, it’s about investingin a brighter future together.\nOur Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.\nOur Values are key to driving our success, and are at the heart of everything we do:\nClients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust\nIf our mission, values, and purpose align with your own, we would love to hear from you!\nYour opportunity\nYour role will be to provide ongoing personal support to the Head of Investment Trusts. This includes the provision of an office management service on behalf of the Investment Trust department including support to the Senior Company Secretary, Head of Investment Trust Sales & Head of Investment Trust Marketing on departmental matters. The role would suit an organised, efficient PA who has prior experience working at a senior level, preferably in financial services, and has strong communication and networking skills.\nPersonal Assistant:\nSupport the Head of Investment Trusts specifically with complex diary management, inbox management, expenses processing, regulatory registers including CPD training logs, Gifts and Entertainment tracking, travel bookings and arrangements.\nCoordinating projects including strictly private and confidential matters of high market sensitivity, working with the embargo team.\nWorking with the Compliance team to manage Insider Lists for Material Non-Public Information (MNPI).\nTracking and arranging for the Head of Investment Trust to meet with each Investment Trust Chair twice a year for a 1:1.\nTracking and ensuring all Board meeting actions allocated to the Head of Investment Trusts are completed, diarising reminders if necessary.\nSupport the Senior Leadership Team with expenses processing, regulatory registers including CPD training logs, Gifts and Entertainment tracking, travel bookings and meetings Planning and coordination of complex diary management for senior leadership team on ad-hoc basis.\nEvent Management:\nOrganise venue and logistics for two Chairmen’s dinners per year and, retirement dinners for Investment Trust Chairmen (each c.16 attendees).\nManage invitations and logistics for 3x awards dinners per year.\nPlan, arrange and execute the annual Investment Trust Directors’ conference and dinner (c. 70-80 attendees).\nPlan, arrange and execute Investment Trust Annual brokers drinks reception (c.100 attendees).\nPlan, arrange and execute annual Department offsite including itinerary, activities, dinner, travel and accommodation (c.25 attendees). \nSupport the sales team with events as required.\nPlanning and management of Investment Trust Board’s overseas trips - providing high level support to the Chairs and Directors to arrange all overseas travel bookings including all flights, travel visas, accommodation, sourcing meeting facilities, providing ideas for activities, booking restaurants, client/company meetings as required and creating a detailed itinerary. \nSupport the Company Secretarial team with venue and logistics for private board dinners. \nAs Team Administrator:\nCoordinate the response to complaints, tracking through to completion and reporting of these to the business.\nInvoice processing\nMonitoring and management of the Investment Trust T&E Budget\nBuild good working relationships with peers inside the firm and with clients\nMonthly Share analysis report for all 8 trusts \nUpdating and keeping track of share issuance and buy backs for the Sales team\nOrganising induction schedule for new Investment Trust Directors, including welcome lunch with Head of department and fund managers\nArrange the Investment Trust departmental meetings\nManage department records including sickness, holidays and departmental joiners and leavers\nWeekly movements schedule to provide visibility of office/WFH status of team members\nOrganisation chart updates for any team changes (submission as required)\nAct as Business Continuity Plan administrator ensuring key contact information is up to date and liaison on behalf of the team with the Business Continuity Team & the wider PA group\nAct as Departmental Business Champion for IT and Facilities projects\nArrange any requirements for work experience program\nWhat to expect when you join our firm\nHybrid working and reasonable accommodations\nGenerous Holiday policies\nExcellent Health and Wellbeing benefits including corporate membership to ClassPass\nPaid volunteer time to step away from your desk and into the community\nSupport to grow through professional development courses, tuition/qualification reimbursement and more\nMaternal/paternal leave benefits and family services\nComplimentary subscription to Headspace - the mindfulness app\nAll employee events including networking opportunities and social activities\nLunch allowance for use within our subsidized onsite canteen\nMust have skills\nDiscretion and confidentiality\nPunctuality and flexibility\nHighly organised with ability to prioritise\nProactive\nExcellent verbal and written communication skills\nAttention to detail and accuracy\nEnthusiastic/positive attitude\nAble to use initiative\nExcellent interpersonal skills and ability to build excellent relationships at all levels\nNice to have skills\nPrevious PA experience working at a senior level\nIntermediate to Advanced computer skills including Word, Outlook, PowerPoint and Excel\nSalesforce\nNumerate and literate with good communication and networking skills\nFinancial services experience preferred\nSupervisory responsibilities\nNo\nPotential for growth\nMentoring\nLeadership development programs\nRegular training\nCareer development services\nContinuing education courses\nYou will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.\n#LI-SH1 #LI-HYBRID\nAt Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at \nAnnual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.\nBenefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.\nJanus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.\nJanus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).\nYou should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.\nYou will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.","description_format":"text","description_chars":8397,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Hybrid work","Professional development","Retirement plans"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Adventure Tourism","Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-11-03T10:48:28Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":6,"expected_fill_days":32,"reasons":["conf:11","velocity","win:early","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/janus-henderson-personal-assistant-ftc","json_url":"https://alion.io/job/janus-henderson-personal-assistant-ftc.json","meta":{"generated_at":"2026-11-10T09:49:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22792,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704052},"rest":"https://alion.io/mcp/rest/get_company?id=704052"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjanus-henderson-personal-assistant-ftc"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjanus-henderson-personal-assistant-ftc"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjanus-henderson-personal-assistant-ftc"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/janus-henderson-personal-assistant-ftc\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjanus-henderson-personal-assistant-ftc"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3675479}},{"tool":"search_jobs","arguments":{"company":"janushenderson.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3675479},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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