{"id":2450147,"url":"https://alion.io/job/jasa-administrative-assistant","title":"Administrative Assistant","company":{"id":1837174,"name":"JASA","domain":"jasa.org","url":"https://alion.io/company/jasa-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bronx, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":21,"currency":"USD","period":"hour","gross":null,"usd_annual":42000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-13T13:58:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T05:15:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Administrative Assistantat JASA\nShift Schedule: Monday-Friday, 9:00 AM - 5:00 PM\nWork Location:1525 Unionport Road Apt #ME, Bronx, NY 10462\nWhy You’ll Love Working at JASA\nJASA is one of NYC’s largest and most trusted nonprofits serving older adults. Our dedicated professionals help improve the lives of thousands of seniors through impactful, mission-driven work.\nMeaningful Impact:Be the welcoming face and voice of JASA, creating a supportive, organized, and dignified environment for older adults accessing vital community services.\n\nCollaborative Environment:Work closely with Program Directors, site staff, and central departments to keep daily site operations and fiscal documentation moving smoothly.\n\nOperational Growth:Serve as the core administrative anchor for program logistics, participant registration, purchasing paperwork, and agency communications.\n\nWhat You’ll Be Doing\nThe Program Receptionist / Administrative Assistant plays a vital role in keeping program site operations running efficiently and seamlessly. Working under the direction of the Program Director, you will manage front-desk reception, assist clients and visitors, process accounts payable documentation, and handle everyday clerical functions. This role requires exceptional interpersonal skills, high discretion, and proficiency in Microsoft Office to support JASA’s mission of empowering NYC seniors.\nYou will be responsible for the full lifecycle of site administrative operations, maintaining strict client confidentiality and ensuring adherence to internal accounting and record-keeping procedures.\nKey Responsibilities:\nReception & Client Services:Establish an efficient reception workflow; greet clients, answer and route switchboard calls, take messages, and register new members for programmatic events and activities.\n\nFiscal & Accounts Payable Support:Process and submit purchasing receipts and requisite paperwork in strict accordance with Accounts Payable procedures; maintain audit-ready filing systems for all procurement documentation.\n\nAdministrative & Clerical Support:Draft, proofread, and format letters, memos, proposals, and programmatic reports; handle confidential memoranda and correspondence for the Program Director.\n\nData & Reporting:Compile statistical reports, attendance metrics, and participant data under supervisor direction to support program reporting.\n\nInventory & Mail Logistics:Maintain office supply inventory, prepare orders for supplies and equipment, and sort and distribute incoming mail and packages.\n\nCommunity Liaison:Contact outside agencies to solicit information, resources, and operational assistance as requested.\n\nWhat You’ll Need\nExperience:Minimum of 2 years of professional clerical and/or administrative experience required; experience in a non-profit, social service, or senior care environment is a plus.\n\nEducation:High School Diploma or GED equivalent required.\n\nTechnical Expertise:Literacy in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn program-specific software and registration databases.\n\nCore Skills:Excellent verbal and written English communication skills, strong grammar and spelling, and solid basic arithmetic skills for inventory and receipt tracking.\n\nWork Style:Demonstrated sensitivity to the needs of older adults, strong multi-tasking skills, and high integrity for handling confidential client and executive information with discretion.\n\nBenefits at a Glance\nJASA offers a comprehensive benefits package designed to support your well-being and future:\nHealth & Wellness:Medical (choice of 3 medical plans), dental, and vision coverage at low cost, plus Employee Wellness Programs and an EAP.\n\nRetirement Savings:403(b) plan with Roth option and an employer-funded pension.\n\nGenerous Time Off:Four weeks of vacation, plus holidays, floating holidays, and sick days.\n\nProfessional Development:Opportunities for learning, growth, and career advancement.\n\nEEO Statement: JASA is an Equal Opportunity Employer. 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