{"id":2200420,"url":"https://alion.io/job/jbb-office-assistant-jbb","title":"Office Assistant - JB&B","company":{"id":2486387,"name":"JB&B","domain":"jbb.com","url":"https://alion.io/company/jbb-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Airtable","optional":false},{"name":"Canva","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-09T21:13:45Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T22:24:58Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Join JB&B and shape the future of the built environment!\nFounded in 1915, Jaros, Baum & Bolles has been a pillar of engineering innovation in New York City for over a century. Specializing in mechanical, electrical, plumbing (MEP), JB&B has contributed to some of the most iconic buildings.\nIn October 2025, JB&B joined forces with Trinity Consultants, a global consulting firm focused on the natural and built environments. JB&B now operates within Trinity’s Built Environment division, combining its deep expertise in high-performance building systems with Trinity’s strengths in acoustic design, facility operations, commissioning, and technology strategy.\nThis strategic merger expands JB&B’s capabilities and offers employees:\nAccess to a broader portfolio of international projects and clients\nEnhanced career mobility across Trinity’s global network\nInterdisciplinary collaboration with experts in sustainability, environmental science, and digital infrastructure\nAbout the Role\nWe are seeking an Office Assistant for our growing office in Boston, Massachusetts. The Office Assistant will be responsible for helping with the organization and administration of the daily operations of our Boston office. This position will handle incoming phone calls and other communications, greet clients and visitors, as well as data entry and other general office administrative duties and errands. The Office Assistant is expected to proactively coordinate, communicate, and problem solve throughout all day-to-day operations.This position is required to work at our Boston office location 5 days a week.\nKey Responsibilities\nManage daily operations of the Boston office and serve as a primary point of contact for office-related requests\nEstablish and maintain relationships with vendors, building management, and service providers.\nCoordinate office maintenance, repairs, furniture servicing, workspace improvements, and facility enhancements.\nMonitor office supply inventory and reorder as necessary. Draft budget proposals for the following year\nServe as receptionist, answering and directing incoming calls as needed.\nOversee the office floor plan and coordinate workstation/office moves with the Associate, Senior Office Manager.\nCreate, plan, and/or maintain new office initiatives (including, but not limited to): Pet of the Month, JBB Trivia Tuesdays, and Coffee Club.\nPlan and execute employee engagement initiatives that foster connection, inclusion, and community across offices.\nCoordinate office events, celebrations, volunteer activities, recognition programs, and networking opportunities.\nPartner with Marketing and HR to create event communications, promotional materials, and employee outreach campaigns.\nSupport employee resource groups, community initiatives, and cultural engagement programs.\nSupport membership outreach, internal communications, recruiting efforts, volunteer programs, and community-building activities.\nDrive participation in office-wide and company-wide activities that enhance employee experience and strengthen JB&B culture.\nCoordinate logistics for internal company events, meetings, and catered lunches; occasional evening event coverage may be required with prior notice.\nLead the planning and coordination of the Annual Client Ski Trip and track event metrics, expenses, participation and post-event outcomes.\nAssist one executive in the Boston office. Including: Calendar management, scheduling conflicts, meeting coordination, licensing, expenses, and timesheets.\nHandle all matters with confidentiality and discretion.\nSupport new hire onboarding, including preparing workstations, welcoming new hires/interns, seating assignments, and providing office tours. Plan and coordinate a new hire welcome event\nAssist with internship programs, field trips, and new hire integration events.\nOversee and maintain the Boston Office’s CRM system.\nAdminister the business development external event scheduling, working closely with the Marketing department to manage the full event lifecycle.\nManage the conference room calendar and handle scheduling conflicts with diplomacy.\nOversee and maintain the master calendar. Creating weekly print outs and TV Displays\nAdminister the JBBU platform. Edit and upload all JBBU Live Learning and eLearning materials including class recordings and slides. Assist with purchasing JBBU Rewards.\nEnsure compliance with safety and security procedures and policies.\nServe as Emergency Action Plan Coordinator for the Boston office.\nCoordinate emergency response planning, training, CPR/AED certification efforts, and emergency team readiness.\nMaintain emergency documentation, staff assignments, and safety communications\nMinimum Qualifications\nStrong self-starter with the ability to work independently and proactively.\nAbility to collaborate in a team environment while also working independently with minimal supervision.\nExcellent communication skills with a professional demeanor, capable of interacting with all levels of the organization and clients.\nAbility to exercise good judgment when handling confidential information.\nStrong attention to detail and organizational skills.\nProficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Airtable, Canva, Camtasia, and Docebo.\nAbility to work on-site, Monday through Friday. With the option to work remotely on some Fridays\nMinimum of 2+ years of administrative or executive support experience.\nHigh school diploma or GED required; bachelor’s degree preferred.\nExperience in event planning.\nWhy Work at JB&B?\nLegacy + Innovation: Our company blends a rich history with forward-thinking design, including smart building systems and deep carbon reduction strategies.\nCollaborative Culture: With over 400 professionals, our company fosters mentorship, teamwork, and continuous learning.\nGlobal Impact: Now part of Trinity, our company offers opportunities to work on transformative projects across commercial, healthcare, aviation, life sciences, and data center sectors.\nMultiple office locations: New York, Boston and Philadelphia.\nWhat We Offer\nHybrid workplace offering the flexibility to work both from home and the office\nComprehensive benefits package including 401k employer match and stock options\nPaid time off (PTO), volunteer program and employee resource groups\nTraining and professional development courses through JB&B University\nEstimated compensation range: $29.00 - $30.00 per hour (This is a non-exempt role, overtime eligible)\nJaros, Baum & Bolles is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law.","description_format":"text","description_chars":6830,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Continuous learning","Professional development","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Cybersecurity","Energy & Utilities"],"lifecycle":[{"event":"open","at":"2026-10-09T21:13:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":29,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":true},"html_url":"https://alion.io/job/jbb-office-assistant-jbb","json_url":"https://alion.io/job/jbb-office-assistant-jbb.json","meta":{"generated_at":"2026-10-12T22:31:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36694,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2486387},"rest":"https://alion.io/mcp/rest/get_company?id=2486387"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjbb-office-assistant-jbb"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjbb-office-assistant-jbb"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjbb-office-assistant-jbb"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jbb-office-assistant-jbb\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjbb-office-assistant-jbb"}]}