{"id":2200433,"url":"https://alion.io/job/jbb-operations-assistant-jbb","title":"Operations Assistant - JB&B","company":{"id":2486387,"name":"JB&B","domain":"jbb.com","url":"https://alion.io/company/jbb-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":67000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3167},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T21:13:45Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-11T17:05:00Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join JB&B and shape the future of the built environment!\nFounded in 1915, Jaros, Baum & Bolles has been a pillar of engineering innovation in New York City for over a century. Specializing in mechanical, electrical, plumbing (MEP), JB&B has contributed to some of the most iconic buildings.\nIn October 2025, JB&B joined forces with Trinity Consultants, a global consulting firm focused on the natural and built environments. JB&B now operates within Trinity’sBuilt Environment division, combining its deep expertise in high-performance building systems with Trinity’s strengths in acoustic design,facility operations,commissioning, and technology strategy.\nThis strategic merger expands JB&B’s capabilities and offers employees:\nAccess to a broader portfolio of international projects and clients \nEnhanced career mobility across Trinity’s global network \nInterdisciplinary collaboration with experts in sustainability, environmental science, and digital infrastructure \nAbout The Role:\nWe are seeking a proactive, dependable, and resourceful Operations Assistant to support the daily functionality and readiness of our office. In this hands-on role, you will assist with mailroom and shipping services, office and conference room setups, furniture assembly and moves, basic maintenance and repairs, document production, AV and event support, onboarding and offboarding logistics, and other operational needs. The ideal candidate communicates effectively, uses sound judgment and initiative to resolve routine issues within their training and ability, escalates complex or specialized matters appropriately, supports building engineers and vendors on-site, and is eager to expand their operational knowledge over time.\nKey Responsibilities:\nFacilities Maintenance & Repairs: Performs routine office maintenance and minor repairs, addresses straightforward issues within their training and ability, and escalates complex or specialized needs appropriately.\nFurniture, Moves & Office Setup: Assembles, relocates, and adjusts furniture and equipment; sets up meeting spaces; supports workstation moves and reconfigurations; and helps maintain accurate NYC floor plans.\nOffice Cleanouts & Organization: Completes office cleanouts, organizes materials, breaks down boxes, and transports furniture, equipment, and unwanted items to storage, recycling, or disposal areas in accordance with building procedures.\nMailroom, Shipping & Messenger Services: Processes incoming and outgoing packages and coordinates FedEx, courier, interoffice, tri-state messenger, and time-sensitive pickup and delivery requests.\nAV & Document Production Support: Provides backup AV room setups, health checks, and first-level troubleshooting, along with printing, scanning, binding, document assembly, and basic printer support.\nFacilities & Vendor Coordination: Supports building engineers, vendors, and service providers by coordinating access, escorting them on-site, assisting when appropriate, reporting status, and confirming assigned work is completed.\nOnboarding & Offboarding: Supports workspace preparation, equipment handling, and other physical logistics for employee onboarding and offboarding.\nDaily Operations & Emergency Support: Handles partner lunch pickups and deliveries, serves as an emergency response Warden, and completes other routine physical and operational tasks and projects as assigned.\nTraining, Improvement & Team Contribution: Builds operational skills by working with Office Operations, building engineers, vendors, and service providers; recommends practical improvements; and contributes to team goals as needed.\nMinimum Qualifications:\n1-2 years of related experience in office operations, facilities, mailroom, shipping, or a similar support environment.\nComfortable operating and performing basic troubleshooting for standard office equipment, including copiers, scanners, and printers.\nStrong interpersonal, communication, relationship-building, analytical, and problem-solving skills.\nCollaborative, dependable, detail-oriented, and able to complete tasks with limited supervision.\nProficiency in Microsoft Word, Excel, and Outlook.\nWillingness to learn new skills and take on a variety of hands-on operational responsibilities\nTakes an entrepreneurial, solutions-oriented approach to problem-solving and improvement.\nTakes ownership of assigned work, follows through on commitments, and works effectively with limited supervision.\nActively seeks feedback and applies it to strengthen performance and support continued development.\nWhy Work at JB&B?\nLegacy + Innovation: Our company blends a rich history with forward-thinking design, including smart building systems and deep carbon reduction strategies. \nCollaborative Culture: With over 400 professionals, our company fosters mentorship, teamwork, and continuous learning. \nGlobal Impact: Now part of Trinity, our company offers opportunities to work on transformative projects across commercial, healthcare, aviation, life sciences, and data center sectors. \nMultiple office locations: New York, Boston and Philadelphia. \nWhat We Offer\nHybrid workplace offering the flexibility to work both from home and the office \nComprehensive benefits package including 401k employer match and stock options \nPaid time off (PTO), volunteer program and employee resource groups \nTraining and professional development courses through JB&B University\nEstimated compensation range: $30/hr - $32hr (This is a non-exempt role, overtime eligible)\nJaros, Baum & Bolles is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law.","description_format":"text","description_chars":5844,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Continuous learning","Professional development","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Cybersecurity","Energy & Utilities"],"lifecycle":[{"event":"open","at":"2026-10-09T21:13:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/jbb-operations-assistant-jbb","json_url":"https://alion.io/job/jbb-operations-assistant-jbb.json","meta":{"generated_at":"2026-10-11T20:27:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8445,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2486387},"rest":"https://alion.io/mcp/rest/get_company?id=2486387"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjbb-operations-assistant-jbb"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjbb-operations-assistant-jbb"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjbb-operations-assistant-jbb"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jbb-operations-assistant-jbb\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjbb-operations-assistant-jbb"}]}